Senior Executive Assistant (Bilingual)

Worley; Bogotá ciudad; Híbrido; COP 40.000.000 - 70.000.000; Jornada completa

Descripción de la vacante

Worley in Bogotá, Colombia, seeks an experienced Executive Assistant to support senior leaders with calendars, travel, and presentation preparation. The role requires proactive planning, exceptional English communication, and high confidentiality.

The successful candidate will manage complex schedules, prepare materials for meetings, track expenses, and coordinate cross‑functional projects in a fast-paced, hybrid work environment.

Formación

• Degree in business administration, human resources, communications, or a related field.
• 5–10 years of experience as an Executive Assistant or similar role supporting C-level executives.
• Exceptional written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite and other relevant tools.
• High level of integrity and ability to maintain confidentiality.

Responsabilidades

• Calendar and Schedule Management: Coordinate and manage complex calendars for executives.
• Travel Arrangements: Organize travel plans, flights, hotels, and transportation.
• Meeting Support: Prepare agendas, materials, and presentations; take minutes.
• Expense Management: Assist with expense tracking and reporting.
• Event Planning: Organize corporate events and executive retreats.
• Document Management: Create, edit and manage documents and presentations.
• Project Management: Assist with or manage special projects.
• Ad hoc activities as required by the project.

Conocimientos

Calendar management

Executive communication

Time management

Proactive mindset

Confidentiality

Educación

Bachelor's degree in Business Administration or related

Herramientas

Power BI

Salesforce

Concur travel system

Descripción del empleo

Building on our past. Ready for the future

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

GENERAL OBJECTIVE OF THE ROLE

Perform a variety of administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include, but are not limited to, managing calendars, working on pitch decks, preparing expense reports, and making travel arrangements. To be successful in this role, the candidate should be well-organized, have great time management skills, and be able to act with minimal supervision. The expected outcome of this role is to contribute to the efficiency of our business by providing personalized and timely support to executive members.

Main Responsibilities

• Calendar and Schedule Management: Coordinating and managing complex calendars for executives, including scheduling meetings, appointments, and events.
• Travel Arrangements: Organizing travel plans, including booking flights, hotels, and transportation, as well as preparing detailed itineraries.
• Meeting Support: Preparing agendas, materials, and presentations for meetings, taking minutes, and following up on action items.
• Expense Management: Assisting with expense tracking and reporting.
• Event Planning: Organizing corporate events, conferences, and executive retreats, including venue selection, catering, guest lists, and logistics coordination.
• Document Management: Creating, editing, and managing important documents and presentations, maintaining organized digital and physical filing systems.
• Project Management: Assisting with or managing special projects, which can range from organizing events to coordinating cross-departmental initiatives.
• Ad hoc activities as required by the project being supported.

Requirements

• Degree in business administration, human resources, communications, or a related field.
• Proven experience of 5 to 10 years as an Executive Assistant or similar role, supporting C-level executives.
• Exceptional written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite and other relevant tools/software.
• An adaptable and flexible approach to thrive in a fast-paced environment.
• A proactive and solution-oriented mindset, anticipating needs and taking initiative.
• High level of integrity and the ability to maintain confidentiality with sensitive information.
• Impeccable organizational and time management skills with the ability to multitask effectively.

Nice To Have

Knowledge of Power BI, Salesforce, and knowledge in Travel Management platforms such as Concur or similar.

LOCATION: Bogotá (hybrid work)

If you need any accessibility adjustments, please make sure to mention it in your application.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change