Senior Executive Assistant

Talento; Colombia; Hybrid; COP 146,023,000 - 227,147,000; Full time

Job summary

Talento is seeking a Senior Executive Assistant to support the leadership of a U.S.-based company, handling business operations and personal logistics. This high-trust role requires polish, composure, and the ability to switch between friendly conversations and formal tone.

You will manage calendars, prepare documents using templates and AI tools, coordinate global logistics, and nurture important relationships with care and discretion. This role values ownership and proactive problem-solving.

Qualifications

• 3+ years as an Executive Assistant or senior admin role.
• Excellent written English (C1) and communication skills.
• Polished, discreet and professional presence.
• Comfort with AI tools and fast learning of new software.
• Experience with Google Workspace, Dropbox Sign, Gusto, QuickBooks and Amazon.

Responsibilities

• Manage calendars, meetings and time zones.
• Prepare NDAs, contracts and advisor agreements using templates; manage signatures.
• Handle business and personal logistics including international shipping.
• Follow up on relationships with thank‑you notes and gifts.
• Anticipate needs and own tasks from start to finish.

Skills

English C1

Discretion

Ownership

Professional presence

AI tools

Tools

Google Workspace

Dropbox Sign

Gusto

QuickBooks

Amazon

Job description

Are you the kind of person who stays three steps ahead, keeps every detail in order, and makes the people you support look effortless? Talento is looking for a Senior Executive Assistant to work directly with the leadership of a U.S.-based company, supporting both business operations and personal logistics.

This is a high-trust role for someone polished, articulate, and composed. It also fits someone warm and sociable who can read the room and switch easily between friendly conversation and a formal tone.

What you’ll do

• Manage calendars, meetings, invitations, and time zones
• Prepare NDAs, contracts, and advisor agreements using templates and AI tools; manage signatures through Dropbox Sign and keep records organized
• Handle business and personal logistics: equipment returns, forms, tricky online purchases, international shipping
• Follow through on relationships: thank‑you notes, meeting follow‑ups, and thoughtful, personalized gifts
• Anticipate needs and own every task from start to finish

What we’re looking for

• 3+ years as an Executive Assistant or in a senior administrative role
• C1 English with excellent written communication
• A polished professional presence and a clean, distraction‑free video‑call setup
• High discretion with confidential information
• Comfort with AI tools (Claude, ChatGPT) and fast learning of new software
• Experience with, or ability to quickly adopt, Google Workspace, Dropbox Sign, Gusto, QuickBooks, and Amazon
• A strong sense of ownership; you deliver on time without reminders