Executive Assistant (C-Level Support)

Omnicom Global Solutions Colombia; Bogotá; On-site; COP 60,000,000 - 90,000,000; Full time

Job summary

Omnicom Global Solutions Colombia is seeking an Executive Assistant to provide high-level support to senior leaders in a fast-paced, global organization. The role requires meticulous calendar management, travel coordination, expense processing, and proactive coordination across stakeholders.

The ideal candidate is highly organized, proactive, discreet with confidential information, and excels in a multinational environment.

Qualifications

• 5+ years of experience supporting senior leaders.
• Experience supporting C-suite or senior stakeholders.
• Advanced calendar management.
• Strong written and verbal English communication.
• Experience with travel coordination and expense processes.

Responsibilities

• Manage complex executive calendars and scheduling across time zones.
• Coordinate domestic and international travel arrangements.
• Prepare expense reports and support expense management.
• Organize meetings, leadership reviews, and executive events.
• Prepare presentations, reports, and meeting materials.
• Track action items and follow up on priorities.
• Handle confidential information with discretion.
• Support coordination across internal and external stakeholders.
• Provide administrative support to senior leaders.
• Identify opportunities to improve processes and efficiency.

Skills

Calendar management

Travel coordination

Executive support

Written & verbal communication

Organization

Tools

Microsoft Office Suite

Outlook

Teams

Job description

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level support to senior leadership within a fast-paced, global organization.

This role requires a trusted partner who can manage complex calendars, coordinate travel, oversee administrative processes, and serve as a key point of coordination across multiple stakeholders. The ideal candidate thrives in dynamic environments, anticipates needs, exercises sound judgment, and ensures seamless day-to-day operations.

Key Responsibilities

• Manage complex executive calendars and scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Prepare expense reports and support expense management processes.
• Organize meetings, leadership reviews, and executive events.
• Prepare presentations, reports, agendas, and meeting materials.
• Track action items and ensure timely follow-up on priorities and commitments.
• Manage confidential information with discretion and professionalism.
• Support communication and coordination across internal and external stakeholders.
• Provide administrative and operational support to senior leaders and leadership teams.
• Identify opportunities to improve processes, organization, and efficiency.

Qualifications

• 5+ years of experience supporting senior leaders as an Executive Assistant, Executive Administrative Assistant, or similar role.
• Experience supporting Director, VP, C-Suite, Managing Director, CEO, or other senior leadership stakeholders.
• Advanced calendar management experience.
• Strong experience coordinating domestic and international travel.
• Experience managing expense reports and administrative processes.
• Strong written and verbal communication skills in English.
• Excellent organizational, problem-solving, and prioritization skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and collaboration tools.

Preferred Qualifications

• Experience supporting leaders within advertising, media, communications, marketing, consulting, or other professional services environments.
• Experience working in multinational or global organizations.
• Familiarity with expense management tools such as Concur.
• Experience coordinating across regional or international teams.

What We're Looking For

• Highly proactive and resourceful.
• Strong attention to detail.
• Ability to anticipate needs before they arise.
• Professional, adaptable, and solutions-oriented mindset.
• Comfortable working with senior executives and handling confidential information.