Remote Records & Data Quality Specialist

INGEPSY; Perímetro Urbano Barranquilla; Presencial; COP 22.320.000 - 39.060.000; Jornada completa

Descripción de la vacante

INGEPSY is seeking a highly organized Records Specialist to manage and maintain company records and documentation. The role focuses on accuracy, confidentiality, and proper categorization across physical and digital formats, with diligent data entry and meticulous record-keeping.

The ideal candidate will handle multiple priorities, follow established procedures, and support audits and information requests while working with remote teams and various document management systems.

Formación

• Experience in records management or data entry.
• Strong computer and digital skills.
• Experience with data verification and quality control.
• Ability to manage large volumes of records accurately.
• Meet deadlines and maintain productivity.
• Work independently and collaborate with remote teams.
• Reliable internet connection and setup for remote work.
• Professional, organized, dependable, and detail-oriented.
• English proficiency for English-speaking teams.

Responsabilidades

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Conocimientos

Attention to detail

Org & time-management

Data entry

Databases/Document mgmt

Volume management

Analytical thinking

Identify inconsistencies

Written/verbal comms

Procedures adherence

Confidential handling

Independent work

Reliability

Multi-tasking

Herramientas

Microsoft Excel

Google Sheets

Databases

Document management systems

Descripción del empleo

INGEPSY is seeking a highly organized Records Specialist to manage and maintain company records and documentation. The role focuses on accuracy, confidentiality, and proper categorization across physical and digital formats, with diligent data entry and meticulous record-keeping.

The ideal candidate will handle multiple priorities, follow established procedures, and support audits and information requests while working with remote teams and various document management systems.