Remote Administrative & Operations Coordinator

INGEPSY; Perímetro Urbano Barranquilla; Híbrido; COP 24.000.000 - 42.000.000; Jornada completa

Descripción de la vacante

INGEPSY is seeking an Administrative Coordinator to oversee daily administrative activities and ensure smooth operations across teams. The role emphasizes meticulous organization, proactive problem-solving, and effective communication with internal and external contacts.

The candidate will manage calendars, prepare reports, support onboarding, and assist with invoices and documentation while maintaining strict confidentiality and accuracy in all processes.

Formación

• Excellent verbal and written communication skills.
• Strong organizational and coordination abilities.
• Excellent attention to detail and accuracy.
• Strong time-management and prioritization skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong problem-solving and follow-up skills.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using calendars, spreadsheets, project management tools, and digital platforms.
• Ability to coordinate effectively with multiple teams and stakeholders.
• Strong documentation and record-keeping skills.
• Ability to work independently and take initiative in changing priorities.
• Professional and discreet handling of confidential information.

Responsabilidades

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor administrative tasks and deadlines for timely completion.
• Assist with onboarding and team coordination.
• Manage routine emails and inquiries and direct to appropriate person.
• Coordinate meetings, calls, events, and other activities.
• Assist with invoices, expense tracking, and purchase requests.
• Maintain accurate records and organized information.
• Identify process gaps and suggest improvements for efficiency.
• Support managers and teams with operational needs.
• Maintain confidentiality for sensitive information.
• Ensure procedures and policies are followed.

Conocimientos

Communication

Organization

Attention to detail

Time management

Multitasking

Problem solving

Google Workspace

Microsoft Office

Team coordination

Documentation

Independence

Discretion

English proficiency

Herramientas

Google Workspace

Microsoft Office

Descripción del empleo

INGEPSY is seeking an Administrative Coordinator to oversee daily administrative activities and ensure smooth operations across teams. The role emphasizes meticulous organization, proactive problem-solving, and effective communication with internal and external contacts.

The candidate will manage calendars, prepare reports, support onboarding, and assist with invoices and documentation while maintaining strict confidentiality and accuracy in all processes.