Remote Executive Operations Coordinator

DOXA Talent, Inc.; Colombia; Presencial; COP 4.000.000 - 7.000.000; Jornada completa

Descripción de la vacante

DOXA Talent, Inc. seeks an Executive Operations Coordinator in Colombia (remote) to provide high-level administrative and operational support to the Founder of a growing behavioral health consulting company.

This role demands a highly organized, proactive professional who can balance executive support, internal operations, recruiting, systems management, and special projects across Colombian and international teams.

Formación

• Bachelor’s degree or equivalent in a related field.
• Two+ years in executive support, operations coordination, or recruiting.
• Strong organizational and time-management skills.
• Advanced English communication (written and verbal).
• Proficiency with business software and productivity tools.
• Ability to learn new systems quickly; basic troubleshooting.
• Research and analytical abilities; familiarity with AI-powered tools.
• Highly proactive, discreet, trustworthy, and able to work independently.

Responsabilidades

• Manage founder’s high-volume inbox, identify priorities and follow-ups.
• Maintain workflows, checklists, documentation, recurring processes, and administrative systems.
• Coordinate employee onboarding and offboarding, including offers and access to platforms.
• Provide first-line support for tech issues on email, Slack, Zoom, and training systems.
• Support recruiting: postings, scheduling, communications, offers, and onboarding.
• Conduct research and support projects related to recruiting, CRM, AI tools, and training platforms.
• Evaluate tools and systems to improve operations and maximize platform value.
• Maintain internal documentation and employee records; support HR processes and compliance.
• Take ownership of projects from start to finish with proactive follow-through.
• Serve as an operational partner to the Founder to reduce workload and improve efficiency.

Conocimientos

Organizational skills

Time-management

Advanced English

Written and verbal communication

Productivity tools

Learning new systems

Troubleshooting basics

Research and analytics

AI tools familiarity

Discretion & independence

Educación

Bachelor’s degree in Business Administration / Operations / HR / Communications

Herramientas

CRM systems

Slack

Zoom

Email platforms

Training systems

Descripción del empleo

DOXA Talent, Inc. seeks an Executive Operations Coordinator in Colombia (remote) to provide high-level administrative and operational support to the Founder of a growing behavioral health consulting company.

This role demands a highly organized, proactive professional who can balance executive support, internal operations, recruiting, systems management, and special projects across Colombian and international teams.