Executive Assistant

DOXA Talent; Colombia; A distancia; COP 33.480.000 - 55.800.000; Jornada completa

Descripción de la vacante

A dynamic outsourcing company in Colombia is seeking an Executive Assistant to provide essential support to the team. The ideal candidate will have at least 2 years of experience in a similar role and possess advanced skills in Microsoft Office. Responsibilities include managing calls, scheduling, and client onboarding tasks. The role requires excellent communication in English and strong time management abilities, ensuring that the assistant plays a key role in supporting a vibrant team culture.

Formación

• Minimum of 2+ years of experience in Executive Assistant or similar support role.
• Experience supporting executives in fast-paced environments.
• Ability to manage confidential and sensitive information with discretion.

Responsabilidades

• Answer all incoming calls.
• Schedule appointments and events for partners.
• Manage workflow software (Karbon).
• Assist with client onboarding tasks.

Conocimientos

Advanced proficiency in Microsoft Office Suite

Strong calendar management skills

Excellent written and verbal communication in English

Strong time management and task-prioritization abilities

High attention to detail and accuracy

Educación

Bachelor’s degree in Business Administration, Accounting, Finance, or related field

Herramientas

Karbon

Docusign

Descripción del empleo

Overview

At Doxa, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets Doxa apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

Location: Colombia - Remote

Environment: Colombian and International Teams

Language: Bilingual Role. Advanced English and Spanish

Full-Time 8:00AM – 5:00PM MST (10:00AM- 7:00PM Colombian Time)

Labour Contract - Colombian

The Role

We are seeking out an Executive Assistant to offer essential support to our team. The ideal candidate will be hardworking, reliable, and a great communicator.

Qualifications

Education: Bachelor’s degree in Business Administration, Accounting, Finance, or a related field preferred

Experience: Minimum of 2+ years of experience in an Executive Assistant, Administrative Assistant, or similar support role. Proven experience supporting executives or partners in fast-paced environments, working with international teams and clients is preferred, and exposure to accounting, finance, or professional services firms is a plus.

Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong calendar, inbox, and workflow management skills. Excellent written and verbal communication in English. Ability to manage confidential and sensitive information with discretion. Strong time management and task-prioritization abilities. High attention to detail and accuracy. Quickly adapt to new tools, systems, and processes.

Responsibilities

• Answer all incoming calls
• Schedule appointments and events for partners
• Client offboarding
• Workflow software (Karbon) management
• Assisting with Initial Client Consultation and Onboarding work items
• Collecting signatures from clients via Docusign for Forms 1040 and 1120
• Assisting with tax verification, specialty Karbon tasks, and billing for Senior Executive Assistant