Remote Executive Assistant to Founder – Operations & Growth

HireHawk Inc.; Colombia; Remote; COP 197,161,000 - 295,741,000; Full time

Benefits offered by this job

Remote work

Job summary

HireHawk Inc. is seeking a proactive Executive Assistant to directly support the Founder, who leads the firm's investment activity and senior relationships. The role centers on managing calendars, correspondence, and logistics to move investment opportunities and relationships forward.

The ideal candidate will have 3+ years supporting senior executives, exceptional communication, and strong discretion. This is a fully remote, full-time position requiring availability during US Eastern Time hours.

Qualifications

• Minimum 3 years supporting senior executives, partners, or principals.
• Experience in investment management, private equity, venture capital, or financial services preferred.
• Proven calendar management and prioritization under time pressure.
• Ability to handle confidential information with professionalism and diplomacy.
• Comfort with coordinating complex travel and global meetings.

Responsibilities

• Own the Founder’s calendar and coordinate meetings across multiple time zones.
• Manage the Founder’s inbox, triage matters, and ensure timely follow-up.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare materials and context for meetings to enable effective conversations.
• Maintain accurate CRM records with current relationship histories and pipeline activity.

Skills

Executive support

Calendar management

Written & verbal communication

Discretion & integrity

Gmail & Google Workspace

Zoom & CRM tools

Education

None

Tools

HubSpot

Gmail

Google Calendar

Google Workspace

Zoom

Job description

HireHawk Inc. is seeking a proactive Executive Assistant to directly support the Founder, who leads the firm's investment activity and senior relationships. The role centers on managing calendars, correspondence, and logistics to move investment opportunities and relationships forward.

The ideal candidate will have 3+ years supporting senior executives, exceptional communication, and strong discretion. This is a fully remote, full-time position requiring availability during US Eastern Time hours.