Executive Assistant to Founder - Remote (Investment Firm)

HireHawk Inc.; Bogotá ciudad; Remote; COP 72,240,000 - 93,912,000; Full time

Job summary

HireHawk Inc. is seeking a highly organized Executive Assistant contractor to own the Founder’s calendar, manage the inbox, and coordinate communications with investors and portfolio teams across multiple time zones.

You will handle travel logistics, prep meeting materials, and maintain CRM records, with a role that may expand into broader operational duties as the firm grows. This remote, full-time contractor position follows a ET-friendly schedule.

Qualifications

• 3+ years supporting senior executives, partners, or principals, including founder-level support in investment management, private equity, venture capital, or financial services.
• Ownership of complex executive calendars and high-volume inboxes with business-context prioritization.
• Hands-on travel coordination across domestic and international itineraries, including last-minute changes.
• Advanced proficiency with Gmail, Google Calendar, Google Workspace; strong Zoom and CRM usage.
• Excellent written and spoken English for investors, executives, and external stakeholders.
• Discretion handling confidential financial and business information.
• Remote ET-friendly schedule with responsiveness outside core hours when needed.

Responsibilities

• Own the Founder's calendar, prioritize investor, portfolio-company, and deal meetings across time zones.
• Triage inboxes, identify urgent items, and resolve items independently.
• Coordinate with investors, search funds, portfolio companies, and sellers; track commitments and follow-ups.
• Prepare meeting materials, relationship history, and context for each meeting.
• Maintain CRM and contact records for pipeline and next steps.

Skills

Executive support

Calendar management

Inbox triage

Travel coordination

English fluency

Discretion

Tools

Gmail

Google Calendar

Google Workspace

Zoom

CRM platforms

HubSpot

Job description

HireHawk Inc. is seeking a highly organized Executive Assistant contractor to own the Founder’s calendar, manage the inbox, and coordinate communications with investors and portfolio teams across multiple time zones.

You will handle travel logistics, prep meeting materials, and maintain CRM records, with a role that may expand into broader operational duties as the firm grows. This remote, full-time contractor position follows a ET-friendly schedule.