Remote Executive Assistant to CEO, Own Inbox & Calendar

Last Stop Moving; Bogotá; Hybrid; COP 34,997,000 - 44,996,000; Full time

Job summary

Last Stop Moving is seeking a proactive Executive Assistant to support the CEO remotely. You will own the CEO’s inbox, calendar, and follow-ups, ensuring commitments are tracked and completed while coordinating with the team.

This role demands daily planning, precise written communication, and discreet handling of confidential information. You will work with Google Workspace, Slack, and task boards, using AI tools daily.

Qualifications

• 2+ years as an executive assistant to a founder, CEO or business owner.
• You anticipate; you have done the next three things before anyone asks.
• Excellent written English: you can write the email the CEO would have written.
• Expert in Google Workspace, comfortable with Slack and task boards, and you use ChatGPT or Claude every day.
• QuickBooks basics are a plus.

Responsibilities

• Own the CEO's inbox: triage daily, draft replies in the CEO's voice, follow up to zero backlog.
• Own the CEO's calendar: book, confirm and protect time, avoid double-bookings.
• Track commitments and deadlines; chase until done; escalate urgently by phone/WhatsApp when needed.
• Follow up with the team on CEO-assigned tasks; report status and flag stuck items.
• Send a morning plan and an end-of-day report every day.
• Prepare meetings: agenda, notes, action items and follow-up.
• Research vendors, quotes and options; come back with a recommendation.
• Keep playbooks and SOPs up to date; use AI to move faster.

Skills

Executive support

Email management

Calendar management

Written English

Discretion

Google Workspace

Slack

Task boards

AI tools

Vendor research

Tools

QuickBooks basics

Job description

Last Stop Moving is seeking a proactive Executive Assistant to support the CEO remotely. You will own the CEO’s inbox, calendar, and follow-ups, ensuring commitments are tracked and completed while coordinating with the team.

This role demands daily planning, precise written communication, and discreet handling of confidential information. You will work with Google Workspace, Slack, and task boards, using AI tools daily.