Executive Assistant to CEO | Remote, High-Impact Operations

Wall Street Quants; Colombia; Remote; COP 30,192,000 - 35,520,000; Full time

Benefits offered by this job

Fully remote

Direct working relationship with the C

Ownership over business and personal运营

Exposure to complex decisions

Automation/AI skills development

Performance-based compensation reviews

Potential to move to full-time

Job summary

Wall Street Quants seeks an exceptionally resourceful Executive Assistant to enhance the CEO's effectiveness. This is a high-trust role demanding judgment, follow-through, curiosity, and action bias.

You will reduce CEO workload by executing tasks, documenting decisions, and coordinating across vendors, travel, and personal operations. The role requires proactive problem-solving, excellent English, and mastery of Google Workspace, Slack, Zoom, and project tools.

Qualifications

• Minimum of 3 years' experience as an Executive Assistant or similar role.
• Experience supporting founders or C-level executives is preferred.
• Excellent written and spoken English.
• Outstanding organization and attention to detail.
• Strong judgment with the ability to operate with incomplete information.
• Proactive problem solving, ownership, and closing loops.
• Ability to communicate complex information clearly and concisely.
• Comfort with challenging instructions when a better approach is identified.
• High integrity, discretion and confidentiality.
• Proficient with Google Workspace, Slack, Zoom, and project management tools.
• Willingness to learn automation tools and AI platforms.

Responsibilities

• Attend selected meetings and produce concise notes organized by decisions, action items, owners, and deadlines.
• Personally execute the maximum reasonable number of resulting action items.
• Assign remaining tasks and track them through to completion.
• Manage the CEO's inbox, draft communications, surface priorities, and maintain follow-up systems.
• Produce a concise daily digest containing updates, decisions needed, deadlines, and unresolved issues.
• Manage the CEO's calendar, appointments, reminders, and scheduling conflicts.
• Conduct detailed research involving vendors, talent, partners, services, purchases, and decisions.
• Compare options and present clear recommendations covering cost, quality, risks, and next steps.
• Coordinate domestic and international travel and supporting documentation.
• Coordinate with vendors, obtain estimates, monitor deliverables, and follow up on delays.
• Track financial deadlines, receipts, payments and admin documentation.
• Coordinate healthcare, dental, fitness and wellness appointments.
• Convert voice notes, emails and conversations into organized tasks with priorities, owners and deadlines.
• Document recurring procedures and identify automation or delegation opportunities.

Job description

Wall Street Quants seeks an exceptionally resourceful Executive Assistant to enhance the CEO's effectiveness. This is a high-trust role demanding judgment, follow-through, curiosity, and action bias.

You will reduce CEO workload by executing tasks, documenting decisions, and coordinating across vendors, travel, and personal operations. The role requires proactive problem-solving, excellent English, and mastery of Google Workspace, Slack, Zoom, and project tools.