Executive Assistant to the CEO (Remote, Colombia)

Last Stop Moving; Bogotá; Hybrid; COP 34,997,000 - 44,996,000; Full time

Job summary

Last Stop Moving is seeking a proactive Executive Assistant to support the CEO remotely. You will own the CEO’s inbox, calendar, and follow-ups, ensuring commitments are tracked and completed while coordinating with the team.

This role demands daily planning, precise written communication, and discreet handling of confidential information. You will work with Google Workspace, Slack, and task boards, using AI tools daily.

Qualifications

• 2+ years as an executive assistant to a founder, CEO or business owner.
• You anticipate; you have done the next three things before anyone asks.
• Excellent written English: you can write the email the CEO would have written.
• Expert in Google Workspace, comfortable with Slack and task boards, and you use ChatGPT or Claude every day.
• QuickBooks basics are a plus.

Responsibilities

• Own the CEO's inbox: triage daily, draft replies in the CEO's voice, follow up to zero backlog.
• Own the CEO's calendar: book, confirm and protect time, avoid double-bookings.
• Track commitments and deadlines; chase until done; escalate urgently by phone/WhatsApp when needed.
• Follow up with the team on CEO-assigned tasks; report status and flag stuck items.
• Send a morning plan and an end-of-day report every day.
• Prepare meetings: agenda, notes, action items and follow-up.
• Research vendors, quotes and options; come back with a recommendation.
• Keep playbooks and SOPs up to date; use AI to move faster.

Skills

Executive support

Email management

Calendar management

Written English

Discretion

Google Workspace

Slack

Task boards

AI tools

Vendor research

Tools

QuickBooks basics

Job description

Location: Remote. You must live in Colombia, Argentina, Peru, Bolivia, Chile, Ecuador or Uruguay.

Pay: CA$1,400 - CA$1,800 per month, based on experience.

Schedule: Monday to Friday, 9:00 AM - 6:00 PM Mountain Time (Canada).

Contract: Full-time independent contractor, paid monthly in Canadian dollars.

About the role

Our CEO runs a growing moving company, a storage business and new projects at the same time and needs a main assistant who sees what is coming, follows up until things are done, and makes sure nothing the CEO committed to slips. This is not a passive admin role. You will own the CEO's inbox, calendar and follow-ups, and you will hold the team to what the CEO asked for.

About Last Stop Moving

Last Stop Moving is a fast-growing moving and storage company in Edmonton, Alberta, Canada. We do local and long-distance moves and portable storage, with a crew of movers and drivers that grows every season. Our office runs on Slack, Google Workspace, SmartMoving and many AI tools, and we are building a remote team in South America.

What you will do

• Own the CEO's inbox: triage it every day, draft replies in the CEO's voice, remove the unimportant emails, and keep a follow-up list at zero without being asked.
• Own the CEO's calendar: book, confirm and protect their time, and stop double-bookings and late starts.
• Track every commitment and deadline (signatures, insurance, vendor and legal documents) and chase until done, escalating by WhatsApp or phone when it is urgent.
• Follow up with the team on the tasks the CEO assigns, report status, and flag what is stuck.
• Send a morning plan and an end-of-day report every day.
• Prepare meetings: agenda, notes, action items and follow-up.
• Research vendors, quotes and options, and come back with a recommendation, not just a list.
• Keep our playbooks and SOPs up to date, and use AI tools to move faster.

You are a fit if

• 2+ years as an executive assistant to a founder, CEO or business owner, ideally in a small, fast-moving business.
• You anticipate. You have done the next three things before anyone asks.
• Excellent written English: you can write the email the CEO would have written.
• Expert in Google Workspace, comfortable with Slack and task boards, and you use ChatGPT or Claude every day. QuickBooks basics are a plus.
• Discreet with confidential information.

Setup you need

A quiet place to work, a fast connection, and backup internet and power. This is your only job during your shift.

We never ask applicants for money or bank details.