Remote Executive Assistant & Operations Lead

NetSoft, Inc.; Colombia; Presencial; COP 188.265.000 - 282.397.000; Jornada completa

Descripción de la vacante

NetSoft is seeking an Operations & Executive Assistant in a hybrid role, supporting the CEO, CIO, and Director of Customer Success while owning the billing, AR/AP, payroll, and administrative operations end to end.

This high-visibility, fully remote position requires exceptional organization, discretion, and the ability to juggle competing priorities across leadership, finance, and vendors, with strong written and verbal communication.

Formación

• 2+ years in an executive/administrative support role or a billing/operations coordinator role.
• Exceptional English fluency, written and spoken.
• Experience with invoicing, AR/AP, or financial administration.
• Experience with ADP Run or a comparable payroll platform.
• Ability to manage competing priorities across multiple stakeholders without dropping anything.
• High discretion and sound judgment when handling confidential information.

Responsabilidades

• Manage calendars for the CEO, CIO, and Director of Customer Success.
• Schedule meetings across time zones and coordinate travel.
• Prepare briefs, agendas, and follow-up notes for key meetings.
• Draft communications and liaise with internal teams and vendors.
• Process monthly invoices, track AR, and coordinate postings with the controller.
• Process semi-monthly payroll via ADP Run and manage benefits.
• Maintain digital records and assist with vendor contracts and renewals.
• Coordinate with executives and track deadlines across workstreams.
• Utilize AI tools to improve scheduling and admin workflows.

Conocimientos

Executive support

English fluency

Project coordination

Discretion

Communication

Herramientas

ADP Run

Google Workspace

Microsoft 365

AI tools (ChatGPT/Claude)

Descripción del empleo

NetSoft is seeking an Operations & Executive Assistant in a hybrid role, supporting the CEO, CIO, and Director of Customer Success while owning the billing, AR/AP, payroll, and administrative operations end to end.

This high-visibility, fully remote position requires exceptional organization, discretion, and the ability to juggle competing priorities across leadership, finance, and vendors, with strong written and verbal communication.