Remote Executive Assistant – Operations & Automation

Overseas; Bogotá; A distancia; COP 223.964.000 - 319.949.000; Jornada completa

Descripción de la vacante

Overseas is seeking an Executive Assistant (Operations and Automation) to optimize how the founder and company operate in a fast-moving GovTech startup. You will handle finance, compliance, documentation, automation, and sales support, shaping processes and automations to reduce manual work.

You will work remotely with strong overlap to US Pacific Time, supporting a founder across multiple time zones and stakes.

Formación

• Proven experience as an Executive Assistant, Chief of Staff, or Operations Associate at a startup.
• Strong organizational skills with ability to manage multiple operational workstreams simultaneously.
• Able to build automations and workflows using AI tools or no-code platforms to reduce manual work.
• Proficient with Notion and organizing company documentation across systems.
• Excellent written English for professional correspondence and formal documents.
• Proactive and self-directed with a bias toward fixing inefficiencies.
• Strong overlap with US Pacific Time hours.

Responsabilidades

• Pay bills and manage recurring financial obligations on time.
• Handle state registrations as the company hires across the US, ensuring compliance in each new state.
• Oversee vendor relationships and manage contracts and renewals.
• Coordinate with vendors to keep contracts and deliverables on track.
• Transfer and organize information into Notion.
• Maintain clean, accessible documentation across systems.
• Prepare RFPs and formal documents as needed.
• Draft professional emails for the founder as needed.
• Build automations and workflows to reduce manual work.
• Identify opportunities to optimize operations and implement improvements.
• Stay current on tools and workflows to improve efficiency.
• Prepare materials and logistics for sales presentations and conferences.

Conocimientos

Organizational skills

Notion proficiency

Automation/No-code

Written English

Vendor management

Proactive problem-solving

Herramientas

Notion

Zapier

Make

Descripción del empleo

Overseas is seeking an Executive Assistant (Operations and Automation) to optimize how the founder and company operate in a fast-moving GovTech startup. You will handle finance, compliance, documentation, automation, and sales support, shaping processes and automations to reduce manual work.

You will work remotely with strong overlap to US Pacific Time, supporting a founder across multiple time zones and stakes.