Executive Operations & Ai - Ceo Right Hand

Vertu Agent, LLC.; Girardot; A distancia; COP 44.303.000 - 55.379.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

PTO 10 days

Sick days 3

US holidays

Descripción de la vacante

Vertu Agent, LLC. is seeking a highly proactive Operations professional to become the right hand to leadership. You will coordinate workflows, track deadlines, and build processes across teams while leveraging AI and automation tools.

This role emphasizes ownership, problem-solving, and turning high-level requests into concrete steps for execution. You will work remotely with U.S.-based teams, supporting founders and executives, and you will help optimize operations, SOPs, and internal systems.

Formación

• Experience in operations, executive operations, project coordination, or process improvement.
• Strong ownership mentality and ability to work independently.
• Experience working with founders, CEOs or senior leadership is valued.
• Excellent organization, prioritization and follow-through.
• Familiar with AI tools used in daily work (e.g., ChatGPT, Claude, Gemini).
• Experience with automation tools (Zapier, Make, n8n).
• Familiar with Notion/ClickUp/Monday.com/Asana/Airtable/HubSpot.

Responsabilidades

• Coordinate day-to-day operations, projects, priorities and deadlines.
• Work with founders/executives to move key initiatives.
• Track action items, follow-ups, deliverables and decisions.
• Build and improve workflows, SOPs, and internal docs.
• Identify bottlenecks and implement practical solutions.
• Maintain CRMs, PM tools, databases, and internal docs.
• Coordinate with team members, clients, vendors and stakeholders.
• Support executive priorities, meetings, research, calendars and comms.
• Use AI and automation to boost productivity and reduce repetitive work.
• Research problems and propose solutions.
• Support other areas of the business as needed.

Conocimientos

Business Operations

Executive Operations

Project Coordination

Process Improvement

Ownership Mindset

Herramientas

Zapier

Make

n8n

ChatGPT

Claude

Gemini

AI agents

Notion

ClickUp

Monday.com

Asana

Airtable

HubSpot

Descripción del empleo

We’re looking for a highly proactive Operations professional who can become a true right hand to leadership.

This role is for someone who understands how a business operates, keeps priorities and projects moving, solves problems proactively, and creates structure where needed. You’ll work closely with leadership to coordinate workflows, manage follow-ups and deadlines, improve internal processes, and make sure important tasks don’t fall through the cracks.

This is not a traditional Virtual Assistant role. We’re looking for someone who takes ownership, thinks ahead, and can turn high-level or sometimes unclear requests into organized next steps and execution.

Key Responsibilities:

• Coordinate day-to-day operations, projects, priorities, and deadlines.
• Work closely with founders and executives to keep key initiatives moving.
• Track action items, follow-ups, deliverables, and outstanding decisions.
• Build, document, and improve workflows, processes, and SOPs.
• Identify operational bottlenecks and implement practical solutions.
• Maintain CRMs, project management tools, databases, and internal documentation.
• Coordinate with team members, clients, vendors, and other stakeholders.
• Support executive priorities, meetings, research, calendar, and communications when needed.
• Use AI and automation tools to improve productivity and reduce repetitive work.
• Research problems independently and bring possible solutions.
• Support other areas of the business as needed, including client operations, marketing operations, finance/admin, and internal projects.

Requirements

• Experience in Business Operations, Executive Operations, Project Coordination, Process Improvement, or a similar role.
• Strong ownership mentality with the ability to work independently and proactively.
• Experience working directly with founders, CEOs, executives, or senior leadership is highly valued.
• Excellent organization, prioritization, and follow-through.
• Experience building or improving workflows, SOPs, and internal processes.
• Comfortable managing multiple projects and changing priorities.
• Tech-savvy and able to learn new tools quickly.
• Experience using AI tools such as ChatGPT, Claude, Gemini, or similar in day-to-day work.
• Experience with Zapier, Make, n8n, AI agents, or other automation tools is a strong plus.
• Familiarity with Notion, ClickUp, Monday.com, Asana, Airtable, HubSpot, or similar platforms.
• Professional written and spoken English (C1/C2).
• Experience working remotely with U.S.-based teams is a plus.

Benefits

• Compensation: $1,200–$1,500 USD/month, depending on experience.
• 100% remote position.
• Full-time contractor opportunity.
• Work directly with U.S.-based businesses and leadership teams.
• Opportunity to take real ownership and have a direct impact on business operations.
• Exposure to AI, automation, and modern business systems.
• 10 PTO days per year.
• 3 sick days per year.
• 6 U.S. federal holidays.