Remote Executive Assistant for Real Estate & Project Support

Somewhere; Bogotá; Presencial; COP 62.389.000 - 83.185.000; Jornada completa

Descripción de la vacante

Somewhere is seeking an Executive Assistant to support a senior leader remotely across Latin America. The role blends administrative duties with project coordination and the use of AI tools to boost efficiency.

You will manage email and calendar, coordinate meetings, track follow-ups, handle budgeting, and assist with basic bookkeeping. LATAM candidates with experience supporting U.S.-based executives are strongly preferred.

Formación

• 3+ years of experience as an Executive Assistant or similar role.
• Experience supporting an executive or senior leader.
• Strong email and calendar management experience.
• Working knowledge of QuickBooks.
• Strong PowerPoint skills.
• Experience managing or updating websites/web pages.
• Strong proficiency with Google Workspace and/or Microsoft Office.
• Comfortable using Claude, ChatGPT, and other AI tools.
• Excellent written and verbal English.
• Strong meeting documentation and follow-up skills.

Responsabilidades

• Manage and organize the executive's email inbox, prioritizing messages and follow-ups.
• Manage the executive's calendar, meetings, and scheduling.
• Track and follow up with clients, home buyers, team members, and stakeholders.
• Monitor outstanding tasks and ensure commitments are followed through.
• Answer inbound calls from clients, partners, vendors, and external organizations.
• Handle sensitive information with discretion.
• Review assignments from team members (Excel sheets, presentations).
• Participate in meetings and provide detailed notes.
• Manage bank accounts and bills payable with the bookkeeping team.
• Manage budgets for projects.
• Attend meetings on behalf of the executive when required.
• Take notes and prepare concise meeting summaries.

Conocimientos

Email & Calendar management

QuickBooks

PowerPoint

Website management

Google Workspace

AI tools

English

Meeting notes

Phone communications

Herramientas

QuickBooks

Website CMS

Descripción del empleo

Somewhere is seeking an Executive Assistant to support a senior leader remotely across Latin America. The role blends administrative duties with project coordination and the use of AI tools to boost efficiency.

You will manage email and calendar, coordinate meetings, track follow-ups, handle budgeting, and assist with basic bookkeeping. LATAM candidates with experience supporting U.S.-based executives are strongly preferred.