Remote Administrative Assistant for Construction Projects

Second Stories; Puerto Bogotá; Remote; COP 35.180.000 - 43.975.000; Vollzeit

Zusammenfassung

Second Stories, a remote-friendly remodeling company, seeks an Administrative Assistant with JobTread experience to support daily operations and projects from Colombia. You will organize project data, coordinate communications, and ensure administrative tasks stay on track.

Ideal candidates are organized, proactive, and comfortable communicating with U.S.-based customers and vendors. Availability during U.S. Central Time hours and a reliable remote workspace are essential.

Qualifikationen

• Hands-on experience with JobTread or similar construction software.
• Administrative experience in construction/remodeling.
• Strong written and spoken English communication.
• Ability to communicate professionally with U.S.-based customers and vendors.
• Excellent organization and attention to detail.
• Proficient with email, cloud documents, spreadsheets, and online collaboration tools.
• Ability to manage multiple deadlines and work independently remote.
• Availability during U.S. Central Time 8:00 a.m.–5:00 p.m.
• Social media or construction administration experience is a plus.

Aufgaben

• Maintain project records and updates in JobTread.
• Enter and organize customer, vendor, subcontractor, and project data.
• Assist with project scheduling and admin coordination.
• Monitor tasks, deadlines, and action items.
• Communicate professionally with customers, vendors, subcontractors.
• Prepare and distribute project documents.
• Assist with estimates, change orders, POs, and invoices.
• Schedule meetings and project-related calls.
• Manage email and digital files.
• Help create basic social media content when needed.
• Support owners and project team with admin tasks.
• Identify missing information and follow up.
• Improve administrative processes and JobTread usage.

Kenntnisse

English communication

US customer communication

Organization & detail

Problem solving

Remote workspace

Tools

JobTread

Jobbeschreibung

Second Stories, a remote-friendly remodeling company, seeks an Administrative Assistant with JobTread experience to support daily operations and projects from Colombia. You will organize project data, coordinate communications, and ensure administrative tasks stay on track.

Ideal candidates are organized, proactive, and comfortable communicating with U.S.-based customers and vendors. Availability during U.S. Central Time hours and a reliable remote workspace are essential.