Administrative Assistant – Construction Company

Second Stories; Puerto Bogotá; Remote; COP 35,180,000 - 43,975,000; Full time

Job summary

Second Stories, a remote-friendly remodeling company, seeks an Administrative Assistant with JobTread experience to support daily operations and projects from Colombia. You will organize project data, coordinate communications, and ensure administrative tasks stay on track.

Ideal candidates are organized, proactive, and comfortable communicating with U.S.-based customers and vendors. Availability during U.S. Central Time hours and a reliable remote workspace are essential.

Qualifications

• Hands-on experience with JobTread or similar construction software.
• Administrative experience in construction/remodeling.
• Strong written and spoken English communication.
• Ability to communicate professionally with U.S.-based customers and vendors.
• Excellent organization and attention to detail.
• Proficient with email, cloud documents, spreadsheets, and online collaboration tools.
• Ability to manage multiple deadlines and work independently remote.
• Availability during U.S. Central Time 8:00 a.m.–5:00 p.m.
• Social media or construction administration experience is a plus.

Responsibilities

• Maintain project records and updates in JobTread.
• Enter and organize customer, vendor, subcontractor, and project data.
• Assist with project scheduling and admin coordination.
• Monitor tasks, deadlines, and action items.
• Communicate professionally with customers, vendors, subcontractors.
• Prepare and distribute project documents.
• Assist with estimates, change orders, POs, and invoices.
• Schedule meetings and project-related calls.
• Manage email and digital files.
• Help create basic social media content when needed.
• Support owners and project team with admin tasks.
• Identify missing information and follow up.
• Improve administrative processes and JobTread usage.

Skills

English communication

US customer communication

Organization & detail

Problem solving

Remote workspace

Tools

JobTread

Job description

Second Stories

Administrative Assistant - Construction Company

Location: Remote - Colombia

Help Keep Great Remodeling Projects Moving

Second Stories is a family-owned residential remodeling company based in St. Louis, Missouri. We help homeowners transform basements, kitchens, bathrooms, and other living spaces through quality craftsmanship and attentive service. Behind every successful renovation is strong organization, clear communication, and dependable administrative support--and that is where you come in.

Second Stories is seeking a remote Administrative Assistant with hands-on JobTread experience to support its daily operations and remodeling projects. You will help maintain project information, coordinate communications, organize documents, and ensure important administrative tasks do not fall through the cracks. This role is ideal for an organized, proactive professional who understands the pace and details of a residential construction company.

Candidates must be available to work and communicate during Second Stories' business hours, approximately 8:00 a.m.-5:00 p.m. U.S. Central Time.

Key Responsibilities

• Maintain project records, tasks, files, and updates within JobTread
• Enter and organize customer, vendor, subcontractor, and project information
• Assist with project scheduling and administrative coordination
• Monitor JobTread tasks, deadlines, and outstanding action items
• Communicate professionally with customers, vendors, and subcontractors
• Prepare, organize, and distribute project-related documents
• Assist with estimates, proposals, change orders, purchase orders, and invoices
• Track project selections, approvals, and supporting documentation
• Manage email correspondence and respond to routine inquiries
• Schedule meetings, appointments, and project-related calls
• Perform data entry and maintain accurate digital files
• Help create and schedule basic social media content when needed
• Provide general administrative support to the company's owners and project team
• Identify missing information and follow up proactively
• Help improve administrative processes and the company's use of JobTread

Qualifications

• Previous hands-on experience using JobTread or other construction software preferred
• Administrative experience in construction, remodeling, or a related industry is strongly preferred
• Strong written and spoken English communication skills
• Ability to communicate professionally with U.S.-based customers and vendors
• Excellent organization, follow-through, and attention to detail
• Proficiency with email, cloud-based documents, spreadsheets, and online collaboration tools
• Ability to manage multiple assignments and deadlines
• Comfortable working independently in a remote environment
• Proactive problem-solving skills and willingness to take ownership of tasks
• Reliable computer, high-speed internet, and professional remote workspace
• Availability during approximately 8:00 a.m.-5:00 p.m. U.S. Central Time
• Social media or construction administration experience is a plus

Compensation

• Independent contractor engagement with approximately 40 hours of availability per week.
• Pay: $8.00-$10.00 USD per hour, depending on experience
• No fees are charged to candidates to apply for or access this opportunity.
• Consistent collaboration with a U.S.-based remodeling company
• Opportunity to take ownership of JobTread administration and help improve company processes
• Additional contract terms will be provided to selected candidates before engagement

Why Second Stories?

Second Stories offers the opportunity to become an important part of a growing, family-owned remodeling company; not simply someone completing tasks in the background. Your organization and JobTread knowledge will directly support customers, field teams, and successful projects. The company values dependable communication, initiative, and people who look for ways to make systems work better. If you enjoy bringing structure to a busy construction environment, you can make a meaningful impact here.

Second Stories welcomes qualified applicants from all backgrounds and considers candidates without regard to legally protected characteristics.