Project Coordinator

JAS Worldwide; Bogotá ciudad; On-site; COP 44,640,000 - 66,960,000; Full time

Job summary

JAS Worldwide in Bogotá, Colombia seeks a Project Coordinator to organize, prepare, store and distribute project deliverables. You will liaise with multiple stakeholders, track progress, prepare reports and meeting minutes, and maintain project documentation.

The role requires strong computer skills (Word, Excel, PowerPoint), ability to grasp technical concepts, and experience coordinating freight forward projects or similar.

Qualifications

• Bachelor’s degree and 2 years of related experience.
• Experience with freight forwarding or related projects is preferred.
• Experience drafting technical and training documentation is a plus.

Responsibilities

• Coordinate, prepare, store and distribute project deliverables efficiently.
• Liaise with local and worldwide stakeholders to gather information and prepare reports/briefs.
• Ensure specifications documents are consistently prepared for each project or change request.
• Track project progress and maintain status updates in project management tools.
• Prepare project management reports and meeting minutes.
• Maintain project documentation and communications.
• Identify risks and communicate actions and issues to teams.

Skills

Project coordination

Stakeholder communication

Report writing

Microsoft Office

Bilingual English/Spanish

Education

Bachelor’s degree

CIA/CFA/CPA/CMA/PMP preferred

Tools

Cargowise

JDE

Concur

COGNOS

Job description

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.

The Project Coordinator works as the key personnel to coordinate, prepare, store and distribute all project deliverables in an organized manner. The Project Coordinator should have a working knowledge of the information required and the approved procedures necessary to execute a sound and efficient project or change request.

ESSENTIAL FUNCTIONS:

• Collaborate with key stakeholders within the subsidiary or worldwide teams to complete projects efficiently and accurately.
• Liaise with local, worldwide, internal and external stakeholders to gather information and prepare reports and/or briefs
• Assure that specifications documents are prepared consistently for each project or change request
• Ongoing tracking of project and change progress
• Prepare project management reports and meeting minutes
• Manage all project documentation (specifications and communications)
• Update project status and notes in project management tool
• Working collaboratively with all necessary internal/external parties to assist in the scope, review and development accurate estimates, recommend revisions to the final design
• Proactively identify and communicate actions, risks and issues and provide accurate, professional responses to the local subsidiary or related worldwide team(s)
  • Notifications of delays, holds or roadblocks that prevent the completion of the project entirely or on time.
• Maintain best practices templates, status reports, notes, conversations and planner tasks on SharePoint site

SUPERVISORY RESPONSIBILITIES** :**

None

QUALIFICATIONS:

• Strong computer skills including Microsoft Word, Outlook, Excel and PowerPoint

• Ability to grasp technical concepts

• Familiar with PDF and Snagit;

• Must be comfortable with communication tools such as Skype, ZOOM, BT Conferencing, and others.

Results oriented and able to work in a fast paced and changing environment

• Excellent organizational skills, good problem-solving skills, strong communication skills, ability to manage multiple priorities, good decision making, and strong analytical skills.
• Self-motivated, able to work in a team and independently
• Excellent written and verbal communication skills
• Ability to work with well with cross functional teams globally
• Bilingual , desired but not required

EDUCATION AND EXPERIENCE:

• Bachelor’s degree and 2 years of related experience
• Experience in Freight Forwarding – Accounting, operational or job costing, preferred
• Experience in either Cargowise, JDE, Concur or COGNOS, preferred
• Experience interpreting and drafting technical and training documentation, desired
• Experience in project coordination or management, desired
• Experience designing and validating reports, desired
• Accounting or Project Management Certification: CIA, CFA, CPA, CMA, PMP, a plus

ENVIRONMENT:

100% performed in climate-controlled internal office environment working under normal office conditions. Travel not required.

While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear. While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds_._

ADDITIONAL:

The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

ADDITIONAL:

The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

DEFINITIONS: (if any abbreviation, the meaning needs to be inserted)

Management retains discretion to add or change duties of this position at any time.