Project Coordinator

JAS Worldwide; Los Abades; On-site; COP 112,426,922 - 168,640,383; Full time

Job summary

JAS Worldwide in Colombia is seeking a Project Coordinator to manage and distribute project deliverables effectively. The ideal candidate will have a Bachelor's degree and at least 2 years of relevant experience, particularly in Freight Forwarding. Responsibilities include collaborating with stakeholders, tracking project progress, and managing documentation. Strong skills in Microsoft Office and problem-solving are essential. This position requires excellent communication and organizational abilities, with comfort in a dynamic environment.

Qualifications

• 2 years of related experience in project coordination or management.
• Experience in Freight Forwarding preferred.

Responsibilities

• Coordinate, prepare, store and distribute all project deliverables.
• Collaborate with stakeholders to complete projects efficiently.
• Manage all project documentation and update project status.

Skills

Microsoft Word

Excel

Problem-solving skills

Organizational skills

Written communication skills

Verbal communication skills

Education

Bachelor's degree

Project Management Certification (CIA, CFA, CPA, CMA, PMP)

Tools

Cargowise

JDE

Concur

COGNOS

Job description

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.

The Project Coordinator works as the key personnel to coordinate, prepare, store and distribute all project deliverables in an organized manner. The Project Coordinator should have a working knowledge of the information required and the approved procedures necessary to execute a sound and efficient project or change request.

ESSENTIAL FUNCTIONS

• Collaborate with key stakeholders within the subsidiary or worldwide teams to complete projects efficiently and accurately.
• Liaise with local, worldwide, internal and external stakeholders to gather information and prepare reports and/or briefs.
• Assure that specifications documents are prepared consistently for each project or change request.
• Ongoing tracking of project and change progress.
• Prepare project management reports and meeting minutes.
• Manage all project documentation (specifications and communications).
• Update project status and notes in project management tool.
• Working collaboratively with all necessary internal/external parties to assist in the scope, review and development accurate estimates, recommend revisions to the final design.
• Proactively identify and communicate actions, risks and issues and provide accurate, professional responses to the local subsidiary or related worldwide team(s)
• Notifications of delays, holds or roadblocks that prevent the completion of the project entirely or on time.
• Maintain best practices templates, status reports, notes, conversations and planner tasks on SharePoint site.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

• Strong computer skills including Microsoft Word, Outlook, Excel and PowerPoint.
• Ability to grasp technical concepts.
• Familiar with PDF and Snagit.
• Must be comfortable with communication tools such as Skype, Zoom, BT Conferencing, and others.
• Result‑oriented and able to work in a fast‑paced and changing environment.
• Excellent organizational skills, good problem‑solving skills, strong communication skills, ability to manage multiple priorities, good decision making, and strong analytical skills.
• Self‑motivated, able to work in a team and independently.
• Excellent written and verbal communication skills.
• Ability to work with cross‑functional teams globally.
• Bilingual desired but not required.

EDUCATION AND EXPERIENCE

• Bachelor’s degree and 2 years of related experience.
• Experience in Freight Forwarding – Accounting, operational or job costing, preferred.
• Experience in either Cargowise, JDE, Concur or COGNOS, preferred.
• Experience interpreting and drafting technical and training documentation, desired.
• Experience in project coordination or management, desired.
• Experience designing and validating reports, desired.
• Accounting or Project Management Certification: CIA, CFA, CPA, CMA, PMP, a plus.

ENVIRONMENT

100% performed in climate‑controlled internal office environment working under normal office conditions. Travel not required.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and finger to feel and handle, reach with arms and hands, talk and hear. The employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds.

ADDITIONAL RESPONSIBILITIES

The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all‑inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

Management retains discretion to add or change duties of this position at any time.