Part-time Executive Assistant to CEO | High-Impact Admin

Brightgrove Ltd.; Medellín; Hybrid; COP 36,000,000 - 54,000,000; Full time

Benefits offered by this job

Interview process respectful

IT community

Knowledge sharing

Recovery time

Bright events

Volunteer community

Job summary

Brightgrove Ltd. in Medellín seeks an Executive Assistant to support the CEO and Company Director.

The role focuses on keeping the CEO organized, managing the To-Do list, calendar, email, and preparation for meetings, while handling coordination across teams and company-wide communications. You will work with a proactive, highly organized team of 30+ professionals in Ukraine, and will participate in internal events, newsletters, and coordination activities, with a flexible 4-hour-per-day

Qualifications

• Excellent spoken and written English (strong B2/C1).
• Excellent organizational and time-management skills.
• Strong written communication for emails, announcements, and business communications.
• Ability to manage multiple priorities and deadlines simultaneously.
• High attention to detail and discretion.

Responsibilities

• CEO Support: manage To-Do lists, priorities, deadlines, and follow-ups.
• Remind about upcoming commitments and outstanding actions.
• Organize the CEO's email inbox, flag priority messages, draft responses.
• Manage the CEO's calendar and internal/external meetings.
• Prepare information and materials for meetings; take notes and track actions.
• Coordinate company-wide calendar, newsletters, and internal communications.
• Organize and support company events and activities.

Skills

English proficiency

Time management

Written communication

Multitasking

Attention to detail

Follow-up

Prioritization

Interpersonal skills

Independence

Office tools

Tools

Google Workspace

Microsoft 365

Slack

Teams

Calendar management

Job description

Brightgrove Ltd. in Medellín seeks an Executive Assistant to support the CEO and Company Director.

The role focuses on keeping the CEO organized, managing the To-Do list, calendar, email, and preparation for meetings, while handling coordination across teams and company-wide communications. You will work with a proactive, highly organized team of 30+ professionals in Ukraine, and will participate in internal events, newsletters, and coordination activities, with a flexible 4-hour-per-day