Executive Assistant to CEO — Systems & Ownership

Pentice; Bogotá ciudad; Hybrid; COP 44,640,000 - 78,120,000; Full time

Benefits offered by this job

Hybrid in Bogotá

Full statutory benefits

Indefinite-term contract

Job summary

Pentice is seeking an Executive Assistant to the CEO to manage the CEO’s administrative life, payments, licenses, travels, and vendor relations. You will be responsible for keeping the routine running while moving automation forward and handing tasks to tools or processes on schedule.

You will work in a hybrid Bogotá setting with direct exposure to the CEO and Chief of Staff. Successful candidates will balance ownership with a calm, methodical approach and excellent bilingual communication.

Qualifications

• 2+ years running the administrative or personal-support side of a business owner or executive
• Fluent in Spanish and English, written and spoken
• Discretion and confidentiality are essential
• Willingness to document processes and hand over automation
• Ability to manage calendars, payments, travel, and vendor coordination

Responsibilities

• The CEO’s administrative life: ensure all payments, registrations, insurance, flights, and subscriptions are current
• Manage calendars, travel end-to-end, appointments, contractors, and logistics
• Maintain the Automate list with targets and hand off items to tools or processes when ready
• Coordinate with external bookkeepers and suppliers; handle ad-hoc requests
• Support cross-country operations and vendor relations as needed

Skills

Ownership mindset

Time management

Communication

Tools

ClickUp

Google Workspace

Guesty

QuickBooks Online

Job description

Pentice is seeking an Executive Assistant to the CEO to manage the CEO’s administrative life, payments, licenses, travels, and vendor relations. You will be responsible for keeping the routine running while moving automation forward and handing tasks to tools or processes on schedule.

You will work in a hybrid Bogotá setting with direct exposure to the CEO and Chief of Staff. Successful candidates will balance ownership with a calm, methodical approach and excellent bilingual communication.