Home Care - Staffing Coordinator/ Case Manager (Spanish & English)

SnappyCX; Colombia; Remote; COP 35,090,426; Full time

Benefits offered by this job

$7/Hour (Paid bi-weekly)

Long-term contract with a single dedicated client

Job summary

A staffing solutions company is seeking a highly organized Staffing Coordinator to manage staffing for healthcare aides. The role involves coordinating caregiver assignments, ensuring quality service, and requires excellent communication skills. The position is remote, located in Colombia, and offers a pay of $7 per hour on a long-term contract. Candidates should be comfortable in a fast-paced environment and possess strong problem-solving capabilities.

Qualifications

• Proven experience in staffing, scheduling, or coordination, preferably in healthcare or home care.
• Strong phone, texting, and written communication skills.
• Ability to remain calm and solution-oriented under pressure.

Responsibilities

• Identifying caregiver availability and staffing new cases efficiently.
• Updating systems with caregiver availability and case details.
• Assigning caregivers to cases and reviewing patient details.

Skills

Staffing, scheduling, or coordination

High-volume, fast-paced environment

Phone, texting, and written communication skills

Time management and prioritization

Attention to detail

Outbound calls and messages

Tools

HHA exchange scheduling/staffing software

Job description

About US

SnappyCX is a dynamic and innovative company at the forefront of the BPO industry providing talent outsourcing. Join us on this exciting journey as we redefine the benchmarks for excellence in talent-centric solutions.

Role Overview

• Location: Colombia (remote)
• Pay: $7/hr
• Timezone: EST

On behalf of our US based client, ware seeking a highly organized, fast-paced Staffing Coordinator to manage daily open cases and ensure all shifts are fully staffed with suitable aides. This role is critical to maintaining service quality and requires speed, accuracy, and excellent communication skills.

Key Responsibilities

• Identifying caregiver availability and staffing new cases efficiently
• Utilizing HHAX availability reports and Smart Maps to search for caregivers
• Creating and maintaining a personal availability list based on caregiver conversations
• Updating all relevant systems with caregiver availability and case details
• Documenting caregiver case refusals or declines appropriately
• Textus (no other platforms)
• Assigning caregivers to cases and verbally reviewing all patient details, duties, special requirements, travel time, and expectations
• Ensuring caregivers understand policies, including attendance, uniform requirements, phone notice requirements
• Providing clock-in details and confirming understanding through caregiver read-back
• Reviewing all patient notes prior to assignment
• Updating OCR Smartsheet, caregiver profiles, schedules, and calendars accurately
• Staffing a minimum of 15–20–100 cases per week)

Required Skills & Qualifications

• Proven experience in staffing, scheduling, or coordination, preferably in healthcare or home care.
• Ability to work in a high-volume, fast-paced environment with strict deadlines.
• Strong phone, texting, and written communication skills.
• Excellent time management and prioritization abilities.
• High attention to detail and strong follow-through.
• Comfortable making a high volume of outbound calls and messages daily.
• Ability to remain calm and solution-oriented under pressure.

Preferred Qualifications

• Previous experience staffing aides, caregivers, or shift-based roles.
• Familiarity with HHA exchange scheduling/staffing software.
• Strong problem-solving skills and persistence when filling difficult shifts

The "Must Haves"

1. You must have a dedicated workspace, a Laptop/PC (Core i5+), and Noise Cancellation.
2. You MUST have a Backup Power Source (Inverter/Generator) and a Backup Mobile Hotspot. "No Light" or "No Internet" is not acceptable.
3. You will be speaking with US professionals. You must be able to code-switch to a neutral or US accent.

Our Reliability Protocol

• We require a check-in before every shift.
• We use tool for activity verification.
• We enforce Policy on lateness.

The Perks

• $7/Hour (Paid bi-weekly).
• Long-term contract with a single dedicated client (No jumping between 5 accounts).