Export Operations Executive

Trading Solutions.; Perímetro Urbano Barranquilla; Híbrido; COP 40.000.000 - 60.000.000; Jornada completa

Descripción de la vacante

Trading Solutions. is seeking an Export Operations Executive to lead end-to-end export activities across maritime, air, and ground shipments. You will manage bookings, documentation, and real-time visibility for 300+ clients, ensuring compliance and flawless execution.

Ideal candidates have 2–4 years in freight forwarding, strong Excel skills, and proficiency with AMS/ISF and export declarations. This role emphasizes proactive communication and operational excellence as the company expands

Formación

• 2–4 years of experience in freight forwarding operations.
• Experience with booking management, BL issuance, and cargo tracking.
• Knowledge of AMS/ISF and export declarations.
• Advanced Excel for operational reporting.

Responsabilidades

• Execute and monitor daily export logistics operations across maritime, air, and ground channels to ensure on-time delivery and compliance.
• Coordinate end-to-end export processes including empty equipment pickup, VGM submission, and port gate-in for outbound shipments.
• Manage cargo release with shipping lines, brokers, and warehouses, ensuring documentation accuracy and timely customs coordination.
• Maintain track and trace data across carriers and internal systems for proactive issue resolution.
• Prepare House and Master Bills of Lading and coordinate Switch BL requests for documentary compliance.

Conocimientos

Attention to detail

Multitasking

Proactive communication

Advanced Excel

Freight platforms

English proficiency

Educación

Bachelor's degree in International Trade / Logistics / SCM

Herramientas

CargoWise

Magaya

TMS/ERP systems

Descripción del empleo

We're looking for an Export Operations Executive to join our team!!

At Trading Solutions, we are redefining the future of global logistics by merging cutting-edge technology, real-time visibility, and seamless coordination across continents. We empower businesses to move faster, smarter, and with absolute confidence in every shipment.

The Export Operations Executive will be the operational backbone of our logistics execution, managing end-to-end import and export processes from booking to cargo release across maritime, air, and ground shipments. This role ensures flawless documentation, proactive client communication, and real-time cargo visibility for 300+ active clients moving 52,000+ TEUs annually. You'll own daily operational excellence while building systems that scale with our international expansion.

What You'll Do

• Execute and monitor daily export logistics operations, including bookings, cargo releases, documentation management, and customs coordination across maritime, air, and ground channels to ensure on-time delivery and compliance.
• Manage end-to-end export processes, including coordinating empty equipment pick-up, submitting VGM (Verified Gross Mass), and ensuring timely port gate-in for outbound maritime shipments.
• Manage cargo release processes with shipping lines, customs brokers, and warehouses, verifying documentation accuracy and coordinating with customs authorities to eliminate delays.
• Conduct continuous track and trace monitoring across all carriers and airlines, maintaining precise data in internal systems to ensure operational visibility and enable proactive issue resolution.
• Prepare and review House Bills of Lading (HBL) and Master Bills of Lading, coordinate Switch BL requests, and manage corrections with shipping lines to ensure documentary compliance for all outbound and inbound freight.
• Transmit import filings (AMS/ISF) to U.S. Customs and manage origin export customs declarations (e.g., AES or local equivalents) within regulatory deadlines to prevent penalties or shipment holds.
• Coordinate booking confirmations with carriers and depots, resolve operational issues promptly, and send required documentation (gate passes, export declarations, BLs) to clients with complete transparency.
• Deliver timely notifications to clients on shipment departures, arrivals, delays, and itinerary changes, escalating critical issues and coordinating cross‑functional resolution.
• Maintain organized operational records, meet internal KPIs for accuracy and turnaround time, and contribute to process improvement initiatives that enhance service quality.

Requirements

• Bachelor's degree in International Trade, Logistics, Supply Chain Management, Business Administration, or related field.
• 2-4 years of progressive experience in freight forwarding operations, logistics coordination, handling both export shipments.
• Hands‑on experience with booking management, BL issuance, cargo tracking systems, and customs documentation (knowledge of AMS/ISF and export declarations required).
• Proficiency with freight management platforms (CargoWise, Magaya, or similar TMS/ERP systems) and advanced Excel for operational reporting.
• English proficiency at B2+ level (written and spoken) to communicate effectively with international carriers, clients, and customs authorities.
• Strong attention to detail with proven ability to manage multiple shipments simultaneously while maintaining documentary accuracy (Commercial Invoices, Packing Lists, Certificates of Origin) and regulatory compliance.
• Ownership mindset with proactive communication skills and ability to anticipate issues, elevate appropriately, and follow through to resolution.

Nice to Have

• Experience working with U.S. customs regulations, ISF filing requirements, and coordination with U.S.-based customs brokers.
• Familiarity with multiple trade lanes (Latin America, Asia, Europe, North America) and carrier-specific portal systems.
• FIATA Diploma, IATA certification, or customs brokerage training.