Executive Travel & Operations Specialist

SYNC; Colombia; Presencial; COP 48.000.000 - 78.000.000; Jornada completa

Descripción de la vacante

SYNC is seeking an experienced Executive Assistant to provide high-level administrative, operational, and travel coordination support for senior clients. The role emphasizes managing complex travel logistics and hospitality coordination with discretion and professionalism.

The ideal candidate will handle calendars, inboxes, meetings, research, and project tasks across time zones, while identifying process improvements and leveraging AI tools to boost productivity.

Formación

• Fluent in English with strong communication skills.
• Minimum of 2 years of experience as an Executive Assistant.
• Professional experience in travel coordination, hospitality, or related area is required.
• Experience coordinating travel arrangements including flights, accommodations, and itineraries.
• Ability to handle last-minute travel changes with attention to detail and problem-solving.

Responsabilidades

• Provide high-level administrative and operational support to executives and stakeholders.
• Manage complex calendars, appointments, meetings, and time-zone coordination.
• Manage executive inboxes, communications, and timely follow-up on pending matters.
• Coordinate meetings end-to-end, including agendas, materials, and action items.
• Prepare and maintain documents, reports, presentations, and CRM records.
• Coordinate domestic and international travel, including itineraries and documentation.
• Monitor travel changes, cancellations, and rebookings and resolve issues proactively.
• Track expenses, invoices, and reimbursements with accuracy and discretion.
• Communicate professionally with clients, vendors, and service providers.

Conocimientos

Travel coordination

Executive support

Calendar management

Communication

Problem solving

Educación

Bachelor's degree in related field

Herramientas

Microsoft Office

Google Workspace

CRM systems

Descripción del empleo

SYNC is seeking an experienced Executive Assistant to provide high-level administrative, operational, and travel coordination support for senior clients. The role emphasizes managing complex travel logistics and hospitality coordination with discretion and professionalism.

The ideal candidate will handle calendars, inboxes, meetings, research, and project tasks across time zones, while identifying process improvements and leveraging AI tools to boost productivity.