Remote Executive Operations Coordinator

Assist World; Colombia; Presencial; COP 129.626.028 - 226.845.550; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

100% Remote

Birthday bonus $50

Testimonial bonus $200

Monthly raffle $500

Descripción de la vacante

Assist World is hiring an Executive Operations Assistant to support the Vice President across HR, accounting coordination, and production operations. The role is a centralized support function focusing on communication, visibility, project coordination, and executive assistance.

The candidate will manage emails, coordinate schedules, and help with reporting while ensuring smooth interdepartmental collaboration in a fast-paced environment.

Formación

• Experience as an Executive Assistant or Executive Support.
• Experience supporting leadership teams remotely.
• HR support experience.
• Accounting or financial administrative support experience.
• Experience coordinating schedules, meetings, and follow-ups.

Responsabilidades

• Provide executive support to the Vice President across daily operations, communications, and reporting.
• Coordinate recruiting, onboarding, and candidate communications for HR processes.
• Assist with QuickBooks-related coordination and financial reporting tasks.
• Maintain scheduling visibility for active projects and coordinate production timelines.
• Manage executive email, prioritize urgent matters, and ensure timely responses.

Conocimientos

Organizational skills

Time management

Multitasking

Written & verbal English

Attention to detail

Discretion with confidential info

Independent work

Problem solving

Process improvement

Thriving in fast-paced env

Herramientas

QuickBooks

ServiceTitan

Google Workspace

Operational reporting systems

Descripción del empleo

Assist World is hiring an Executive Operations Assistant to support the Vice President across HR, accounting coordination, and production operations. The role is a centralized support function focusing on communication, visibility, project coordination, and executive assistance.

The candidate will manage emails, coordinate schedules, and help with reporting while ensuring smooth interdepartmental collaboration in a fast-paced environment.