Real Estate Admin & Transactions Specialist

SYNC; Colombia; On-site; COP 136,107,330 - 210,642,296; Full time

Job summary

SYNC is seeking an Administrative Specialist to support U.S.-based Real Estate clients from a remote, full-time position. The role focuses on calendar management, email, CRM administration, document handling, research, data entry, and coordination of transactions from contract to close.

You will work independently in a fast-paced Real Estate environment, leveraging your communication skills and organization to deliver top-level administrative support across client teams.

Qualifications

• Fluent English, written and verbal, with excellent communication skills.
• Minimum of 2 years administrative experience, including 1 year supporting U.S.-based Real Estate clients.
• College degree in General Administration, Psychology, Sociology, or related field.
• Strong proficiency with Microsoft Office, Google Workspace and technologies in general.
• Experience using Real Estate CRMs such as Follow Up Boss, kvCORE, BoomTown, Lofty, Sierra Interactive.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Manage email and inboxes, responding promptly and professionally.
• Assist in preparing, organizing, and filing documents.
• Provide on-demand support for various business tasks.
• Conduct research and gather information.
• Track and manage business-related expense budgets.
• Research and recommend new tools and systems to improve efficiency.
• Assist with database and record management.
• Support Real Estate agents, teams, or brokerages with daily administrative operations.
• Manage transaction files and assist with transaction coordination from contract to close.
• Maintain and update Real Estate CRM systems and client databases.
• Coordinate appointments, property showings, inspections, and closing schedules.
• Prepare, organize, and manage Real Estate documents while ensuring accuracy and compliance.
• Communicate professionally with clients, lenders, title companies, inspectors, and vendors.

Skills

English - fluent

Administrative experience

CRM software knowledge

MS Office / Google Workspace

Scheduling / calendar management

Education

College degree in General Administration

Psychology

Sociology

Tools

Follow Up Boss

kvCORE

BoomTown

Lofty

Sierra Interactive

MS Office

Google Workspace

Job description

SYNC is seeking an Administrative Specialist to support U.S.-based Real Estate clients from a remote, full-time position. The role focuses on calendar management, email, CRM administration, document handling, research, data entry, and coordination of transactions from contract to close.

You will work independently in a fast-paced Real Estate environment, leveraging your communication skills and organization to deliver top-level administrative support across client teams.