Executive Assistant To The Ceo| Legal-Tech Startup | Remote

Atomic Hr; Medellín; A distancia; COP 139.009.000 - 194.613.000; Jornada completa

Descripción de la vacante

INGEPSY is a fast-moving legal-tech startup transforming estate planning for attorneys. The Executive Assistant will support the CEO with both business and personal logistics, proactively managing priorities and taking tasks off the CEO’s plate before they become urgent.

This role requires discretion, initiative, and superb communication. Based in Medellín, Colombia, this remote, US-time-overlapping position offers full-time hours, direct impact on operations, and the chance to work closely with

Formación

• Proven experience as an Executive Assistant in a startup or fast-paced environment.
• Travel-planning expertise with complex itineraries and rewards programs.
• Excellent organizational and time-management skills with strong attention to detail.
• Proactive and flexible mindset with anticipation of needs.
• Strong written and verbal communication.

Responsabilidades

• Own the CEO's inbox — triage, prioritize, and ensure timely responses.
• Run the calendar — schedule meetings, resolve conflicts, and keep momentum.
• Handle all travel end-to-end — flights, hotels, cars, points optimization, rapid rebooking.

Conocimientos

Executive Assistant

Travel planning

Time management

Attention to detail

Written and verbal communication

Herramientas

Google Workspace

Notion

AI tools

Descripción del empleo

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after.

You’ll:

• Own the CEO's inbox — triage, prioritize, and make sure what matters gets answered on time
• Run the calendar — schedule meetings, resolve conflicts, and keep it moving without constant check-ins
• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change
• Coordinate conference and event logistics — booth orders, registrations, and on-site details
• Act as the liaison between the CEO and internal/external stakeholders, keeping communication timely and professional
• Take on business admin (purchasing, record-keeping) and personal/household logistics (home maintenance scheduling, appointments) so both sides of the CEO's life stay covered
• Step into special projects and research as they come up, and handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, ideally in a startup or fast-paced environment
• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries
• Sharp organizational and time-management skills with genuine attention to detail
• A proactive, flexible mindset — you spot what's needed and handle it before it's urgent
• Strong written and verbal communication
• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience
• Full-time role with US Time overlap
• High-trust partnership with a high-performing founder
• Direct impact on executive performance and company operations

Interview Process:

• Intro Chat (Atomic HR) – 20-minute conversation on fit and experience
• Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage
• Final Interview – Conversation with the CEO

Executive Assistant to the CEO| Legal-Tech Startup | Remote Medellín, Antioquia, Colombia