Executive Assistant To The Ceo| Legal-Tech Startup | Remote

Atomic Hr; Colombia; A distancia; COP 186.840.000 - 280.260.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work flexibility

Competitive compensation based on exp.

Direct impact on operations

Descripción de la vacante

INGEPSY is seeking an Executive Assistant to support the CEO across business and personal logistics in a fast-paced legal-tech startup. You will anticipate needs, juggle priorities, and take tasks off the CEO's plate before they become urgent.

You’ll manage the CEO’s inbox, calendar, travel, and event logistics, coordinate with stakeholders, and handle confidential information with airtight discretion. This role offers remote collaboration with a US time overlap and direct impact on operations.

Formación

• Proven experience as an Executive Assistant, ideally in a startup or fast‑paced environment.
• Travel planning chops — airlines, hotels, points/rewards programs, and complex itineraries.
• Sharp organizational and time‑management skills with genuine attention to detail.
• A proactive, flexible mindset — you spot what's needed and handle it before it's urgent.
• Strong written and verbal communication skills.
• Comfort with Google Workspace and similar productivity tools.

Responsabilidades

• Own the CEO's inbox — triage, prioritize, and ensure timely responses.
• Run the calendar — schedule meetings, resolve conflicts, and keep momentum.
• Handle all travel end-to-end — flights, hotels, cars, points/rewards, and rebooking.
• Coordinate conference and event logistics — booth orders, registrations, on‑site details.
• Act as liaison between CEO and stakeholders with timely, professional communication.
• Take on business and personal admin tasks while maintaining discretion.
• Take on special projects and research, handling confidential information with airtight discretion.

Conocimientos

Proven EA experience

Travel planning

Organizational skills

Proactive mindset

Strong communication

Google Workspace familiarity

Herramientas

Notion

AI tools

Descripción del empleo

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after.

You’ll:

• Own the CEO's inbox — triage, prioritize, and make sure what matters gets answered on time
• Run the calendar — schedule meetings, resolve conflicts, and keep it moving without constant check-ins
• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change
• Coordinate conference and event logistics — booth orders, registrations, and on‑site details
• Act as the liaison between the CEO and internal/external stakeholders, keeping communication timely and professional
• Take on business admin (purchasing, record‑keeping) and personal/household logistics (home maintenance scheduling, appointments) so both sides of the CEO's life stay covered
• Step into special projects and research as they come up, and handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, ideally in a startup or fast‑paced environment
• Real travel‑planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries
• Sharp organizational and time‑management skills with genuine attention to detail
• A proactive, flexible mindset — you spot what's needed and handle it before it's urgent
• Strong written and verbal communication
• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience
• Full‑time role with US Time overlap
• High‑trust partnership with a high‑performing founder
• Direct impact on executive performance and company operations

Interview Process:

1. Intro Chat (Atomic HR) – 20‑minute conversation on fit and experience
2. Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage
3. Final Interview – Conversation with the CEO

Executive Assistant to the CEO| Legal-Tech Startup | Remote Manizales, Caldas, Colombia