Executive Assistant

Blue Gems MGMT; Colombia; Presencial; COP 54.377.131 - 90.628.552; Jornada completa

Descripción de la vacante

A dynamic property management firm in Colombia is seeking a proactive Executive Assistant to support the COO. This role involves high-level communication, scheduling, and project management to ensure efficient operations. Candidates should have at least 2 years of executive support experience, strong technical skills, and excellent communication abilities. The position offers a salary range of $1,200 – $2,000 per month.

Formación

• 2+ years supporting a senior executive (C-suite experience preferred).
• Strong technical skills with Google Workspace and scheduling tools.
• Excellent written and verbal communication skills.

Responsabilidades

• Maintain a streamlined, strategic calendar for the COO.
• Serve as the primary liaison for the COO's communications.
• Monitor timelines and progress for operational initiatives.

Conocimientos

Organizational skills

Communication skills

Problem-solving skills

Herramientas

Google Workspace

Notion

Descripción del empleo

Get AI-powered advice on this job and more exclusive features.

Job Title: Executive Assistant to the COO

Company Description:

At Blue Gems Management, we transform properties into high-performing short-term rentals that guests love and owners trust . From smooth check-ins to 5-star guest experiences , our mission is to create unforgettable stays while delivering exceptional returns to our property partners. We operate with precision, professionalism, and the agility to thrive in a fast-paced hospitality market.

Role Description:

We are seeking a proactive and highly organized Executive Assistant to support our Chief Operating Officer (COO). This role goes far beyond calendar management—you’ll be a trusted partner in keeping operations running smoothly at the executive level. You’ll handle high-level communications, coordinate cross-departmental projects, and make sure the COO’s time and focus are spent on the initiatives that drive the business forward.

Key Responsibilities/Objectives:

• COO Scheduling & Meeting Management – Maintain a streamlined, strategic calendar that maximizes the COO’s productivity and impact.
• High-Level Communication & Coordination – Serve as the primary liaison for the COO’s communications with internal teams, property owners, and key partners.
• Project & Initiative Tracking – Monitor timelines, deliverables, and progress for operational initiatives and ensure follow-through.
• Operational Efficiency & Problem-Solving – Identify and address potential bottlenecks before they become issues, helping the COO keep the organization moving at top speed.

Who You Are:

• Exceptionally organized and detail-driven.
• Able to anticipate needs and proactively take action.
• Comfortable navigating between high-level strategy and daily operational details.
• A confident communicator who can represent the COO with professionalism.
• Highly discreet with sensitive company information.

Who You Are Not:

• Someone who needs constant direction.
• Overwhelmed by a fast-paced, evolving environment.

Must-Have Qualifications:

• 2+ years supporting a senior executive (C-suite experience preferred).
• Strong technical skills with Google Workspace, Notion, and scheduling tools.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple projects simultaneously.

Nice-to-Have Qualifications:

• Experience in hospitality, luxury services, or property management.
• Familiarity with property management systems like Guesty, Hostaway, or Lodgify.

Success Metrics:

• COO’s schedule and priorities are managed seamlessly.
• Communication flow between the COO and stakeholders is clear and efficient.
• Key operational projects are completed on time and to a high standard.

What Success Looks Like:

• 30 Days: Understand COO’s workflow, priorities, and leadership style; begin managing core scheduling and communications.
• 60 Days: Take full ownership of COO calendar, correspondence, and project coordination.
• 90 Days: Anticipate needs, proactively solve issues, and streamline COO operations for maximum efficiency.

Clarity of Role Ownership:

Owns: COO scheduling, communications, travel arrangements, cross-departmental coordination, and operational project tracking.

Does Not Own: Department-specific decision-making, final operational approvals, or financial budget allocation.

Compensation: $1,200 – $2,000/month USD

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at Blue Gems MGMT by 2x

Get notified about new Executive Assistant jobs in Colombia.

Executive Assistant with Expertise in Marketing and Zoho Campaigns

Barranquilla Metropolitan Area 1 month ago

Executive Assistant and Calendar Manager

Figma UI/UX Designer & Personal Assistant

Bilingual TikTok Affiliate Program Manager (Virtual Assistant – Remote)

Executive Assistant for US-based Company (Remote)

Bogota, D.C., Capital District, Colombia 12 hours ago

Bogota, D.C., Capital District, Colombia 3 days ago

Executive Assistant – Remote | Dynamic Small Business Support

Executive Administrative Assistant (Fully Remote)

Bogota, D.C., Capital District, Colombia $600.00-$800.00 2 months ago

Bogota, D.C., Capital District, Colombia $8.00-$12.00 4 days ago

Bogota, D.C., Capital District, Colombia 1 week ago

Bogota, D.C., Capital District, Colombia 3 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.