Data Entry & Administrative Assistant For A Us Company (Latam Remote, Full-Time)

Paired; Norte; Remote; COP 44,349,000 - 66,523,000; Full time

Benefits offered by this job

Work From Anywhere

Salary paid in US$

International Brands Exposure

Job summary

Paired is seeking a detail-obsessed Data Entry & Administrative Assistant for a 100% remote role based in Latin America. You will handle high-volume data entry, support invoicing, and assist the office team with admin tasks and overflow work.

Responsibilities include transferring data between spreadsheets and QuickBooks, auditing datasets, maintaining tracking sheets, and generating customer invoices. Strong Excel/Google Sheets skills and fluent English are required.

Qualifications

• 2+ years in heavy data entry, billing or administrative support.
• 2+ years using Excel/Word and Google Workspace.
• Typing speed 45+ WPM and solid 10-key entry.
• Fluent English with clear written and verbal communication.
• Attention to detail in long, repetitive data work.
• Comfort in a fast-paced environment with shifting priorities.
• Nice to have: QuickBooks or inventory management software experience.

Responsibilities

• Transfer data quickly and accurately between spreadsheets and QuickBooks or other software.
• Audit, cross-reference and update large datasets including packing slips and PO lists.
• Build and maintain tracking sheets in Excel/Sheets using formulas and pivots.
• Process, verify and generate customer invoices in QuickBooks Enterprise.
• Send invoices and statements by email and track payment status.
• Support managers with admin tasks and overflow work.
• Triage emails and keep workflows moving; draft professional emails.
• Follow up on pending items and escalate urgent issues.

Skills

Data entry

Typing 45+ WPM

Excel & Word

Google Workspace

Attention to detail

Fluent English

Fast-paced environment

Tools

QuickBooks Enterprise

Inventory management software

Job description

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.

About the company

Our client is a US-based wholesale distributor of fresh produce and specialty food-service products. They supply supermarket chains, restaurants, quick-service brands, schools, healthcare facilities and other wholesalers across North and South America. Their back office is small and fast-moving, so this role will be a key part of keeping orders, invoices and records accurate day to day.

About the role

We're looking for a detail-obsessed Data Entry & Administrative Assistant based in Latin America to handle high-volume data work, support invoicing and billing, and help the office team with admin tasks and overflow.

What You'll Do

Data Entry & Records

• Transfer data quickly and accurately between internal spreadsheets and QuickBooks or other business software
• Audit, cross-reference and update large datasets, including packing slips, purchase orders, inventory lists and price sheets
• Build and maintain tracking sheets in Excel and Google Sheets using formulas like VLOOKUP, INDEX/MATCH, SUMIF and pivot tables

Invoicing & AP/AR Support

• Process, verify and generate customer invoices in QuickBooks Enterprise
• Send invoices and statements to customers by email and track payment status

Admin & Office Support

• Support managers and team members with admin tasks, special projects and overflow work
• Triage email inboxes and keep workflows moving
• Draft professional emails, follow up with vendors and customers on pending items, and elevate urgent issues

Requirements

• 2+ years of experience in heavy data entry, billing or administrative support
• 2+ years using Microsoft Excel and Word, plus Google Workspace (Docs, Sheets, Gmail, Drive)
• Typing speed of 45+ WPM and solid 10-key numeric entry
• Exceptional attention to detail, especially during long stretches of repetitive data work
• Fluent English with clear written and verbal communication
• Comfort working in a fast-paced environment with shifting priorities
• Nice to have: experience with QuickBooks or inventory management software

Work Setup Requirements

• Internet speed of at least 25 Mbps download and upload
• A backup plan for internet and power (for example, a mobile hotspot or secondary connection)
• Your own computer running an updated version of Windows
• A personal phone for calls and texts

Details

• Full-time, 40 hours per week, 100% remote
• Reliable coverage of the fixed shift including Sundays
• Independent contractor role, paid directly by the client twice a month
• The selection process includes a skills assessment (typing, 10-key and a data entry exercise

Benefits

• Work From Anywhere
• Salary paid in US$
• International Brands Exposure