Corporate Legal Assistant- Bilingual (English/Spanish)

Quetzal International Services; Bogotá; On-site; COP 30,000,000 - 46,000,000; Full time

Job summary

A leading international services firm is seeking an Administrative and Human Resources Assistant in Bogotá, Colombia. This role supports various functions in administration and HR, ensuring compliance with policies and legal requirements. The ideal candidate will have strong organizational and communication skills, be detail-oriented, and proficient in Google Suite alongside HR management systems. Fluency in English and Spanish is essential.

Qualifications

• Strong ability to manage multiple processes effectively.
• Ensuring accuracy in documentation and adherence to local procedures.
• Excellent verbal and written communication for effective interaction with employees at all levels.
• Proficiency in Google Suite and HR Management systems.
• Strong sense of professionalism and confidentiality.

Responsibilities

• Onboard new staff and offboard retiring staff.
• Draft and ensure the signing of employment contracts for new hires.
• Serve as a contact for employee inquiries and resolve conflicts.
• Conduct exit interviews for feedback and improvement.
• Approve paid and unpaid leave requests per managerial authorization.
• Maintain accurate employee records and HR databases.
• Manage documentation for employee absences.
• Develop and enforce safety policies and emergency plans.
• Conduct safety audits and ensure regulatory compliance.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Technical Proficiency

Confidentiality

Confidentiality

Education

Bachelor’s degree in law, Business Administration, or related field

Tools

Google Suite

HR Management systems

Job description

Administrative and Human Resources Assistant

Job Summary: The Administrative and Human Resources Assistant at Quetzal will have a pivotal role in supporting various functions within the administrative and human resources departments. This position is essential for ensuring compliance with Quetzal's policies, procedures, and legal requirements. The ideal candidate should be proactive, professional, and adaptable, possessing excellent communication and interpersonal skills, as they will be working in a small office of professionals. In this role, you will collaborate with team members in the Americas on different processes.

Responsibilities

Employee Relations and Health & Safety:

• Onboard new staff and offboard retiring staff.
• Draft and ensure the signing of employment contracts for new hires on their first day.
• Serve as a contact for employee inquiries and resolve conflicts.
• Conduct exit interviews for feedback and improvement.
• Approve paid and unpaid leave requests per managerial authorization.
• Oversee vacation requests complying with Argentinian Law.
• Manage documentation for employee absences.
• Develop and enforce safety policies and emergency plans.
• Conduct safety audits and ensure regulatory compliance.

HR Data Management, Project, Compensation, and Benefits:

• Maintain accurate employee records and HR databases.
• Generate HR metrics reports and ensure data privacy.
• Manage the ADP database for employee changes and ensure data integrity.
• Contribute to HR initiatives, support organizational changes, and develop HR policies.
• Administer employee benefits and ensure timely payroll processing.
• Participate in salary surveys and monitor labor law changes related to compensation.

Administrative, Facility and Financial Responsibilities:

• Manage relationships and communication with vendors, banks, outside CPAs and tax authorities and assist in the purchase process as directed by LATAM finance manager.
• Obtain approvals for purchases and invoices.
• Evaluate and negotiate with suppliers, including price and delivery terms.
• Handle electronic invoicing and coordinate with accounting.
• Manage security vendor contracts and ensure compliance with safety regulations.
• Oversee maintenance and cleaning services for the office.

Required Skills

• Organizational Skills: Strong ability to manage multiple processes effectively.
• Attention to Detail: Ensuring accuracy in documentation and adherence to local procedures.
• Communication Skills: Excellent verbal and written communication for effective interaction with employees at all levels.
• Technical Proficiency: Proficiency in Google Suite and HR Management systems.
• Confidentiality: Strong sense of professionalism and confidentiality.

Qualifications & Previous Experience

• Bachelor’s degree in law, Business Administration, or related field preferred.
• Previous experience in administrative roles, ideally in HR.
• Bilingual (Advanced English/Spanish- C1/C2 Level).

We are excited about the possibility of you joining our team! Apply now and take the next step in your career with Quetzal International Services, SRL!

Job Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Real Estate, Financial Services, and Capital Markets

Location: Bogota, D.C., Capital District, Colombia