Administrative Assistant

Global Partnerships; Bogotá ciudad; On-site; COP 20,088,000 - 26,784,000; Part time

Job summary

Global Partnerships seeks an Administrative Assistant for its Bogotá office to provide critical administrative, tax and compliance support. The role ensures the day-to-day functioning of the office and requires collaboration with Seattle finance and local accountants.

The position is part-time (about 24 hours/week), with in-office hours Tue–Thu 8:00 a.m.–5:00 p.m., adjusted as needed for daily projects. Strong Spanish and English skills are essential.

Qualifications

• Full professional proficiency in Spanish is required.
• Professional proficiency in English is required.
• 2+ years of administrative, HR, and office management support preferred.

Responsibilities

• Provide HR administration support for the Colombia office.
• Coordinate compliance with Colombian regulatory requirements.
• Liaise with third‑party accountants and Seattle-based teams.
• Ensure timely tax payments and maintain records.
• Oversee day-to-day Bogotá office operations.
• Coordinate vendor payments and office services.
• Support finance on tasks as needed.

Skills

Spanish fluency

English proficiency

Organizational skills

Communication skills

Cross-cultural collaboration

Discretion

Education

Undergraduate degree

Academic excellence

Tools

Microsoft Office

Excel

Job description

BACKGROUND

Global Partnerships (GP) is an impact-first fund manager dedicated to expanding opportunity for people living in poverty. Impact-first investing means investing in a way that seeks the greatest possible social impact, while seeking to preserve capital with a modest financial return for investors. GP believes that impact-first investing has an essential role to play in advancing sustainable solutions to poverty for millions of people worldwide.

GP creates and manages impact-first investment funds that make loans and early-stage investments in social enterprises serving people living in poverty, primarily in Latin America and Africa. The GP team is comprised of mission-driven, dedicated, high-performing colleagues working primarily from offices in Seattle, Washington (USA), Bogotá, Colombia, and Nairobi, Kenya. To learn more about Global Partnerships, please visit our website at www.globalpartnerships.org.

ROLE AND RESPONSIBILITIES

The Administrative Assistant will provide critical administrative, tax and compliance support to Global Partnerships’ (GP) office in Bogotá, Colombia, and will be responsible for the day-to-day functioning of that office. The ideal candidate will be an experienced, proactive and independent administrator who assumes personal ownership on a day-to-day basis for the smooth running of the office and for keeping GP’s Colombian entity in good standing. They will exemplify GP’s commitment to mission, respect, collaboration and excellence.

The Administrative Assistant will be based in GP’s Bogotá office and will work closely with the Finance team in Seattle as well as the Bogota team and local third-party accountants. This is a part-time position, working approximately 24 hours a week. Hours are defined as in-office 8:00 a.m. - 5:00 p.m. Tuesday-Thursday, however this may be adjusted occasionally based on daily projects.

This role will be responsible for the following:

Colombia Administration, Tax and Compliance

• Provide human resources administration support for the Colombia office
• Monitor and coordinate compliance with new Colombian regulatory requirements, including support for the RIT implementation
• Serve as the primary point of contact with third-party accountants, liaising among the Bogotá office, the Accounting and Administration team in Seattle, and NDR (accounting outsourcing)
• Address any DIAN items and facilitate other government correspondence
• Maintain the Colombia compliance calendar
• Facilitate vendor payments (e.g., office lease, building management fees, utilities and internet)
• Coordinate the annual transfer pricing publishing process and provide related support
• Provide documentation to the statutory auditor
• Ensure the timely payment of taxes (Retefuente, IVA, Reteica, Renta, etc.)
• Maintain Colombia corporate and compliance records
• Communicate with the Finance team in Seattle on a regular basis concerning all of the above.

Office Management

• Oversee the day-to-day running of the Bogotá office
• Coordinate building services, maintenance and cleaning
• Manage the relationship among the Bogotá office, the lessor and the building management company
• Purchase and maintain office and kitchen supplies
• Manage the front desk, visitors, mail and couriers
• Arrange internal meetings, office events and travel bookings
• Coordinate office IT equipment and maintain the asset register
• Support local health and safety (SG-SST) requirements at the office level
• Administer local office vendors and service contracts

Other

• Provide support for the Finance team in Seattle on similar tasks on an as-needed basis

SELECTION CRITERIA

• Exceptional organizational skills and composure needed to work within a fast-paced environment, including proven ability to prioritize competing demands effectively and adapt easily and quickly to changing priorities
• Demonstrated ability to collaborate within and across teams and across cultures
• Excellent oral and written communication skills; capable of highly professional engagement with colleagues, partners, external advisors and government authorities
• Self-motivated work ethic, proactive; ability to see tasks through to completion independently
• Solid attention to accuracy, detail and deadlines, with thoughtful knowledge management and proven ability to handle confidential matters with professionalism and discretion
• Has a passion for GP’s mission to expand opportunity for people living in poverty
• Embodies GP’s culture: Dedicated, Strategic, Collaborative, Aspirational, Learning, and Excellence

Qualifications

• Full professional proficiency (equivalent to native-level fluency) in Spanish is required. The position regularly serves as a primary point of contact for Spanish-speaking third parties and must be able to communicate effectively, accurately, and independently in Spanish.
• Professional proficiency in English (speaking, reading, writing) is required. The position will regularly communicate with English-speaking colleagues, create reports and entries in English language systems, and prepare items for third parties in English. M ust be able to communicate effectively, accurately, and independently in English.
• 2 plus years of relevant professional experience providing administrative, human resources, and office management support in a professional environment preferred
• Experience with Colombian labor, tax and regulatory requirements, including DIAN filings and statutory audit support, preferred
• Experience working with remote global teams preferred
• Proficiency in Microsoft Office tools, including strong Excel skills, required
• Excellent academic track record; undergraduate degree required
• Ability to reside and work legally in Colombia for Global Partnerships S.A.S. without visa sponsorship required

Global Partnerships is an equal opportunity employer. We do not discriminate based on ethnic origin/race, color, religion, age, sex, national origin, disability, marital status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.