Bilingual Executive Assistant to Leaders: Calendar & Travel

Barakat + Bossa; Medellín; On-site; COP 22,320,000 - 39,060,000; Full time

Job summary

Barakat + Bossa, a U.S.-based law firm, is seeking a talented Bilingual Executive Administrative Assistant to join our Medellín office. The role provides high-level administrative support to the firm's leadership, manages executive calendars, coordinates meetings, and ensures smooth day-to-day operations with discretion.

The ideal candidate is highly organized, proactive, detail-oriented, and proficient in English (C1) with strong communication skills.

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, or related field preferred, but not required.
• 1-3 years of experience in administrative support, calendar management, or a similar role.
• English proficiency at the C1 level or higher (required).
• Demonstrated experience managing calendars, coordinating meetings and appointments, arranging travel, and following up on action items.
• Excellent organizational, time-management, and multitasking skills, with strong attention to detail.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.

Responsibilities

• Manage the partner's professional and personal calendars, including scheduling, rescheduling, confirming appointments, and resolving scheduling conflicts.
• Coordinate meetings, including sending invitations, reserving conference rooms, setting up virtual meetings, and following up on action items.
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes.
• Monitor daily schedules, organize priorities, provide reminders, and proactively identify scheduling conflicts or time-sensitive matters.
• Assist with coordinating business and personal appointments, reservations, and other scheduling needs.
• Prepare, proofread, and organize emails, correspondence, reports, and other administrative documents.
• Maintain organized electronic files, spreadsheets, and administrative records.
• Assist with coordinating meetings, firm events, and special projects as needed.
• Provide day-to-day administrative support, ensuring tasks and commitments are completed on time.
• Communicate updates, follow up on pending matters, and anticipate administrative needs.
• Handle confidential and sensitive information with professionalism and discretion.
• Perform other duties as assigned.

Skills

Calendar management

Meeting coordination

Travel arrangement

Confidentiality

English proficiency

Time management

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Barakat + Bossa, a U.S.-based law firm, is seeking a talented Bilingual Executive Administrative Assistant to join our Medellín office. The role provides high-level administrative support to the firm's leadership, manages executive calendars, coordinates meetings, and ensures smooth day-to-day operations with discretion.

The ideal candidate is highly organized, proactive, detail-oriented, and proficient in English (C1) with strong communication skills.