Bilingual Executive Administrative Assistant

Barakat + Bossa; Medellín; On-site; COP 22,320,000 - 39,060,000; Full time

Job summary

Barakat + Bossa, a U.S.-based law firm, is seeking a talented Bilingual Executive Administrative Assistant to join our Medellín office. The role provides high-level administrative support to the firm's leadership, manages executive calendars, coordinates meetings, and ensures smooth day-to-day operations with discretion.

The ideal candidate is highly organized, proactive, detail-oriented, and proficient in English (C1) with strong communication skills.

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, or related field preferred, but not required.
• 1-3 years of experience in administrative support, calendar management, or a similar role.
• English proficiency at the C1 level or higher (required).
• Demonstrated experience managing calendars, coordinating meetings and appointments, arranging travel, and following up on action items.
• Excellent organizational, time-management, and multitasking skills, with strong attention to detail.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.

Responsibilities

• Manage the partner's professional and personal calendars, including scheduling, rescheduling, confirming appointments, and resolving scheduling conflicts.
• Coordinate meetings, including sending invitations, reserving conference rooms, setting up virtual meetings, and following up on action items.
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes.
• Monitor daily schedules, organize priorities, provide reminders, and proactively identify scheduling conflicts or time-sensitive matters.
• Assist with coordinating business and personal appointments, reservations, and other scheduling needs.
• Prepare, proofread, and organize emails, correspondence, reports, and other administrative documents.
• Maintain organized electronic files, spreadsheets, and administrative records.
• Assist with coordinating meetings, firm events, and special projects as needed.
• Provide day-to-day administrative support, ensuring tasks and commitments are completed on time.
• Communicate updates, follow up on pending matters, and anticipate administrative needs.
• Handle confidential and sensitive information with professionalism and discretion.
• Perform other duties as assigned.

Skills

Calendar management

Meeting coordination

Travel arrangement

Confidentiality

English proficiency

Time management

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Barakat + Bossa, a U.S.-based law firm is looking for a talented Executive Assistant to join our Administrative Resource Center in Medellín.

About the Role:

The Bilingual Executive Administrative Assistant provides high-level administrative and executive support to the firm's leadership team. This role is responsible for managing executive calendars, coordinating meetings, preparing business correspondence, organizing confidential information, and ensuring the smooth day-to-day operation of executive functions. The ideal candidate is highly organized, proactive, detail-oriented, and able to anticipate the needs of leadership while maintaining the highest level of professionalism and confidentiality.

Responsibilities

• Manage the partner's professional and personal calendars, including scheduling, rescheduling, confirming appointments, and resolving scheduling conflicts.
• Coordinate meetings, including sending invitations, reserving conference rooms, setting up virtual meetings, and following up on action items.
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes.
• Monitor daily schedules, organize priorities, provide reminders, and proactively identify scheduling conflicts or time-sensitive matters.
• Assist with coordinating business and personal appointments, reservations, and other scheduling needs.
• Prepare, proofread, and organize emails, correspondence, reports, and other administrative documents.
• Maintain organized electronic files, spreadsheets, and administrative records.
• Assist with coordinating meetings, firm events, and special projects as needed.
• Provide day-to-day administrative support, ensuring tasks and commitments are completed on time.
• Communicate updates, follow up on pending matters, and anticipate administrative needs.
• Handle confidential and sensitive information with professionalism and discretion.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, or a related field preferred, but not required.
• 1-3 years of experience in administrative support, calendar management, or a similar role.
• English proficiency at the C1 level or higher (required), with excellent written and verbal communication skills.
• Demonstrated experience managing calendars, coordinating meetings and appointments, arranging travel, and following up on action items.
• Excellent organizational, time-management, and multitasking skills, with strong attention to detail.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Strong computer skills and ability to learn new software and technology quickly.
• Ability to work independently, anticipate needs, and manage changing priorities.
• Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion.
• Benefits and social security contributions in accordance with Colombian labor law, including EPS, pension, ARL, cesantías, prima, and paid vacation.