Administrative Assistant | COLOMBIA

Phoenix Tower International; Bogotá ciudad; On-site; COP 24,000,000 - 42,000,000; Full time

Job summary

Phoenix Tower International in Bogotá seeks an experienced administrative assistant to support reception and finance teams. You will answer calls, greet visitors, and handle routine correspondence while coordinating meetings and office supplies.

The role requires detail-oriented organization, strong Excel and Office skills, and at least three years administering office tasks with billing/collections exposure; experience with Dynamics 365 is desirable.

Qualifications

• Minimum of 3 years of administrative experience, including billing and collections.
• Experience with Microsoft Dynamics 365 (D365) CRM and ERP modules is desirable.
• English proficiency is desirable but not required.

Responsibilities

• Greet callers and visitors and act as liaison across departments.
• Coordinate meetings, obtain office supplies, and manage general emails.
• Handle routine correspondence and collect confidential documents.
• Maintain financial records, billing, and collections.
• Generate and manage purchase orders (POs).
• Coordinate office expenses including rent, maintenance, and utilities.

Skills

Excellent communication

Organizational skills

Excel proficiency

Microsoft Office suite

Billing and collections experience

English proficiency desirable

Tools

Microsoft Dynamics 365 (D365) CRM/ERP

Job description

PURPOSE:

Responsible to provide support at the reception and with administrative duties for Operations and Finance Teams.

FUNCTIONS:

• Address a diverse group of callers and external visitors, as well as internal contacts at all levels of the organization
• Act as liaison with other departments and external agencies
• Coordinate meetings and conferences obtain supplies for the office, and direct general e-mails
• Manager routine correspondence and collect confidential information, such as official documents
• Perform tasks such as maintaining financial records, collections, and billing
• Generate and manage purchase orders (POs).
• Coordinate office expenses, such as rent, maintenance, and utilities

These job functions are representative of tasks accomplished by incumbents. The list is not exhaustive; incumbents perform other related tasks.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

Position works in a normal office environment. Standing, sitting, and walking required daily.

QUALIFICATIONS:

• Excellent oral/written communication, presentation, and listening skills
• Detailed organization and planning skills
• Advanced user of Excel and all other Microsoft Office suite products.
• Minimum of 3 years of administrative experience, as an administrative assistant or similar position, and more than 1 year of billing and collections experience are required.
• Experience with Microsoft Dynamics 365 (D365) CRM and ERP modules is desirable.
• English proficiency is desirable but not required

It is the policy and practice of this Company to prohibit any form of discrimination or harassment based on race, color, religion, sex, gender identity, sexual orientation, transgender status, national origin, age, disability, military or veteran status, or status in any group protected by federal, state or local law.