Titulo Administrative Assistant/ Facilities

EXL SERVICE COLOMBIA SAS; Bogotá ciudad; Presencial; COP 15.000.000 - 21.000.000; Jornada completa

Descripción de la vacante

EXL SERVICE COLOMBIA SAS is seeking a proactive Facilities Assistant to support administrative and facilities management at our Bogotá site. You will help coordinate vendors, oversee workspace maintenance, and arrange travel for visitors and international staff, ensuring smooth daily operations and a safe, well-functioning environment.

The role requires at least 1 year in hospitality or administrative roles, strong English listening and speaking abilities, and excellent communication and

Formación

• 1+ year of experience in hospitality or administrative roles.
• Strong English listening and verbal communication.
• Excellent communication and interpersonal skills.
• Proficiency with MS Office suite (Excel, Word, PowerPoint, Outlook).

Responsabilidades

• Coordinate with vendors and services related to security, supplies, and infrastructure.
• Coordinate maintenance activities and ensure workspace care and functionality.
• Arrange travel, transportation, and accommodation for visitors and international staff.
• Manage day-to-day administrative and operational needs for the site.
• Follow up on daily requests to keep workspaces safe and well maintained.

Conocimientos

English proficiency

MS Office

Multitasking & prioritization

Communication & interpersonal skills

Vendor coordination

Herramientas

Excel

Word

PowerPoint

Outlook

Descripción del empleo

Facilities Assistant / Administrative

We are looking for an organized, proactive, service-oriented professional with excellent communication skills to support the administrative and Facilities management of our site.

Key Responsibilities

• Manage and follow up with vendors and services related to security, supplies, and infrastructure.
• Coordinate maintenance activities and ensure the proper care and functionality of workspaces.
• Coordinate travel, transportation, and accommodation arrangements for clients and international employees visiting the Colombia site.
• Manage and resolve day-to-day administrative and operational needs related to the site.
• Follow up on daily requests to ensure workspaces remain functional, safe, and well maintained.

Requirements

• Minimum 1 year of experience in hospitality, administrative, Facilities, or related roles.
• Good level of English, particularly in listening comprehension and verbal communication. The candidate should be able to understand the context of conversations and communicate effectively with different stakeholders.
• Excellent communication and interpersonal skills, with the ability to interact professionally and respectfully with different audiences.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong multitasking and prioritization skills, with the ability to manage multiple responsibilities while identifying urgency and importance.
• Flexibility and availability to occasionally adjust working hours according to operational needs.