Administrative Assistant | COLOMBIA

Phoenix Tower International; Bogotá; On-site; COP 25,000,000 - 45,000,000; Full time

Job summary

Phoenix Tower International is seeking an administrative receptionist to support Operations and Finance. You will greet visitors, handle calls, coordinate meetings, and manage confidential records while assisting with billing and PO generation.

The ideal candidate has strong Excel and MS Office skills, with 3+ years in administration and experience in billing. English is a plus; on-site Colombian office environment.

Qualifications

• Minimum of 3 years of administrative experience as an administrative assistant or similar.
• At least 1 year of billing and collections experience.
• Advanced Excel and Microsoft Office skills.
• Excellent oral and written communication, presentation, and listening skills.
• Experience with Microsoft Dynamics 365 (D365) CRM and ERP is desirable.
• English proficiency is desirable but not required.

Responsibilities

• Address callers, visitors, and internal contacts at all levels.
• Coordinate meetings and conferences; obtain office supplies.
• Manage routine correspondence and confidential documents.
• Maintain financial records, billing, and collections.
• Generate and manage purchase orders (POs).
• Coordinate office expenses (rent, maintenance, utilities).

Skills

Communication

Presentation

Listening

Organization

Excel

MS Office

Administrative experience

English proficiency

Tools

MS Dynamics 365

Job description

PURPOSE:

Responsible to provide support at the reception and with administrative duties for Operations and Finance Teams.

FUNCTIONS:

• Address a diverse group of callers and external visitors, as well as internal contacts at all levels of the organization
• Act as liaison with other departments and external agencies
• Coordinate meetings and conferences obtain supplies for the office, and direct general e-mails
• Manager routine correspondence and collect confidential information, such as official documents
• Perform tasks such as maintaining financial records, collections, and billing
• Generate and manage purchase orders (POs).
• Coordinate office expenses, such as rent, maintenance, and utilities

These job functions are representative of tasks accomplished by incumbents. The list is not exhaustive; incumbents perform other related tasks.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

Position works in a normal office environment. Standing, sitting, and walking required daily.

QUALIFICATIONS:

• Excellent oral/written communication, presentation, and listening skills
• Detailed organization and planning skills
• Advanced user of Excel and all other Microsoft Office suite products.
• Minimum of 3 years of administrative experience, as an administrative assistant or similar position, and more than 1 year of billing and collections experience are required.
• Experience with Microsoft Dynamics 365 (D365) CRM and ERP modules is desirable.
• English proficiency is desirable but not required

It is the policy and practice of this Company to prohibit any form of discrimination or harassment based on race, color, religion, sex, gender identity, sexual orientation, transgender status, national origin, age, disability, military or veteran status, or status in any group protected by federal, state or local law.