Administrative Assistant: Billing, Scheduling & Customer Support

SERVPRO of Vacaville / Dixon; Norte; Presencial; COP 78.608.000 - 91.709.000; Jornada completa

Descripción de la vacante

SERVPRO of Carrollton is seeking an Administrative Assistant to support job files from intake through invoicing. You will ensure accurate documentation and serve as the critical link between Production, Estimating and Accounting, enabling timely billing.

We expect strong phone skills, analytical ability, and multitasking prowess. The ideal candidate is proactive, dependable, and committed to outstanding customer service for teammates and clients alike.

Formación

• 2+ years of administrative or office experience.
• Experience with billing, QA, and scheduling is a plus.
• Experience in service industry beneficial.

Responsabilidades

• Manage job files from intake to invoicing and close-out.
• Ensure documentation is accurate and compliant for billing.
• Link between Production, Estimating, and Accounting.
• Prepare estimates and invoices; coordinate scheduling.
• Perform basic accounting tasks (A/P, A/R, payroll) and data entry.
• Assist in recruiting and office duties as needed.

Conocimientos

Phone etiquette

Analytical skills

Multitasking

Customer service

Interpersonal skills

Self-motivated

Ownership mindset

Educación

High school diploma or GED

Herramientas

Microsoft Office

Outlook

Excel

Xactimate

Descripción del empleo

SERVPRO of Carrollton is seeking an Administrative Assistant to support job files from intake through invoicing. You will ensure accurate documentation and serve as the critical link between Production, Estimating and Accounting, enabling timely billing.

We expect strong phone skills, analytical ability, and multitasking prowess. The ideal candidate is proactive, dependable, and committed to outstanding customer service for teammates and clients alike.