Administrative Assistant

SERVPRO of Vacaville / Dixon; Norte; Presencial; COP 78.608.000 - 91.709.000; Jornada completa

Descripción de la vacante

SERVPRO of Carrollton is seeking an Administrative Assistant to support job files from intake through invoicing. You will ensure accurate documentation and serve as the critical link between Production, Estimating and Accounting, enabling timely billing.

We expect strong phone skills, analytical ability, and multitasking prowess. The ideal candidate is proactive, dependable, and committed to outstanding customer service for teammates and clients alike.

Formación

• 2+ years of administrative or office experience.
• Experience with billing, QA, and scheduling is a plus.
• Experience in service industry beneficial.

Responsabilidades

• Manage job files from intake to invoicing and close-out.
• Ensure documentation is accurate and compliant for billing.
• Link between Production, Estimating, and Accounting.
• Prepare estimates and invoices; coordinate scheduling.
• Perform basic accounting tasks (A/P, A/R, payroll) and data entry.
• Assist in recruiting and office duties as needed.

Conocimientos

Phone etiquette

Analytical skills

Multitasking

Customer service

Interpersonal skills

Self-motivated

Ownership mindset

Educación

High school diploma or GED

Herramientas

Microsoft Office

Outlook

Excel

Xactimate

Descripción del empleo

Servpro of Carrollton Administrative Assistant

Do you love helping people through difficult situations?

Then, don’t miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never even happened”!

We’re seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!

As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow.

Primary Responsibilities

The Administrative Assistant is responsible for managing job files from initial intake through final invoicing and close-out. This role ensures that all job documentation is accurate, complete, and compliant with program requirements, enabling timely billing and supporting cash flow performance. This position serves as the critical link between Production, Estimating, and Accounting, ensuring all work performed is properly documented and invoiced.

• Monitor all job files daily to ensure completeness, accuracy, and compliance
• Audit job documentation including photos, notes, timestamps, and required forms
• Ensure all required production documentation is captured at point-of-service
• Review job files for accuracy prior to final upload and submission
• Review and/or prepare estimates based on scope, photos, and field input
• Ensure all work performed is accurately reflected in estimates
• Validate line items, labor, and materials against documented work
• Prepare estimates and billing invoices
• Coordinate crew and job scheduling
• Perform basic accounting functions such as A/P, A/R, bookkeeping and payroll
• Assist in employment recruiting activities
• Office administrative duties such as preparing email and written correspondence
• Perform detailed and accurate data entry
• Assist other departments, as needed

Position Requirements

• 2+ year(s) of administrative or office-related experience
• Experience with billing, quality assurance, and scheduling a plus
• Experience in service industry environment a plus
• Possess polite, confident, and excellent customer service skills, including listening and questioning skills
• Excellent organizational skills and strong attention to detail
• Capability to work in a fast-paced, team-oriented office environment
• Proficient in Microsoft Office (i.e., Outlook, Word, Excel)
• Ability to learn new software, including Xactimate® and proprietary software
• Minimum of HSD/GED
• Able to successfully complete a background check subject to applicable law

Hours

• 40 hours/week, flexible to work overtime when required
• Vary between 7 a.m. and 7 p.m.

Pay Rate

Competitive pay based on experience

SERVPRO of Douglasville/Carrollton/Troup-Coweta Counties is an EOE M/F/D/V employer

Each SERVPRO® Franchise is Independently Owned and Operated. Revised 02.21

Compensation: $18.00 - $21.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.