Financial Coordinator

InsideOut; Colombia; A distancia; COP 34.671.140 - 49.380.109; Jornada completa

Descripción de la vacante

A financial services firm is seeking a Financial Coordinator to manage invoicing, scheduling, and administrative tasks. The role requires a proactive individual with strong English communication skills and experience in tools like Jobber and QuickBooks. You will be responsible for ensuring timely follow-ups on invoices and coordinating daily operations with inspectors and homeowners. This position demands excellent organizational skills, a reliable work ethic, and the ability to work independently in a virtual environment.

Formación

• C1 English Level required for effective communication.
• Experience with virtual communication tools and platforms.
• Proficient in data handling and organization.

Responsabilidades

• Manage invoicing and track payments effectively.
• Coordinate scheduling with inspectors and homeowners.
• Assist with data entry and administrative tasks.

Conocimientos

Strong English communication

Proactive attitude

Ability to prioritize tasks

Excellent organization

Reliable work ethic

Herramientas

Jobber

QuickBooks

Excel

Google Sheets

Microsoft Suite

Google Suite

Descripción del empleo

Job Details

Job ID: TIMNIC1F

Industry: Electrical services and repair

Job Status: Full Time

Work Schedule: 8:00am to 5:00pm EST

Salary: $8/hour

Role Overview

Financial Coordinator

About the Client: The Client owns and operates a comprehensive electrical services and repair firm (commercial and residential). The owner is currently the biggest bottleneck preventing growth, often losing money because invoices are not sent or followed up on time. This role is vital for immediately stabilizing the company's financial flow and managing the complex scheduling needs for the large team.

About the Role: We are seeking a versatile and resourceful Virtual Assistant to support the business's administrative and financial backbone. The main goal of this position is to support invoicing, accounts receivable, scheduling and general administrative tasks. This role needs someone who is proactive when searching for tasks and able to communicate with inspectors, homeowners and the internal team in a calm and clear way.

Key Responsibilities

• Search for open jobs that need to be invoiced
• Send invoices through Jobber and keep track of all invoices sent
• Follow up on pending invoices
• Create simple logs of invoices, calls and notes
• Identify tasks without waiting to be assigned and ask for confirmation when needed

Scheduling Support

• Coordinate daily scheduling with inspectors, homeowners and technicians
• Be available during working hours to follow up on open items
• Communicate with inspectors in a calm, respectful and patient tone
• Confirm completed inspections and request details from the field team
• Document homeowner responses, including cases where they are not responsive or not flexible

Administrative Support

• Data entry and note taking for calls, invoices and follow ups
• Update logs on all communication done with inspectors and homeowners
• Assist with general tasks such as documentation, simple reporting and follow up messages
• Communicate with the internal team through email, text and WhatsApp when needed

Qualifications & Skills

• Strong English communication, clear and easy to understand
• Proactive attitude and problem solving
• Ability to prioritize tasks and work independently
• Excellent organization and attention to detail
• Reliable and accountable work ethic
• Comfortable reaching out to inspectors and team members without waiting for instructions

Technical Requirements

• Experience using Jobber
• Experience using QuickBooks
• Proficiency in Excel and Google Sheets, able to use formulas and edit simple sheets
• Proficiency in the Microsoft Suite or Google Suite
• Stable internet, computer and full work setup
• Ability to use text messaging tools, virtual numbers and WhatsApp.

Additional Information

C1 English Level is required; the selected candidate will be speaking strictly in English during their whole shift. Please submit your resume and an audio recording in English.

Additionally, kindly submit an introductory video or audio (approximately 2 minutes) highlighting your work experience and tenure. Once received, the hiring manager will schedule a meeting immediately.

Apply here: https://insideoutva.breezy.hr/p/a444da4288d3-financial-coordinator-job-id-timnic1f