Administrative Assistant (Office Administrator)

SMX Services & Consulting, Inc.; Medellín; Presencial; COP 92.472.720 - 129.461.808; Jornada completa

Descripción de la vacante

A consulting firm based in Medellín, Colombia, is seeking an Administrative Assistant to support daily office operations and assist the engineering team. The ideal candidate will have a degree in Business Administration and 2+ years of experience in administrative roles. Responsibilities include managing accounting tasks, maintaining company records, and coordinating compliance requirements. This position is suited for someone organized and detail-oriented, ready to work in a fast-paced environment.

Formación

• 2+ years of experience in administrative support or office management roles.
• Basic understanding of accounting and invoicing processes.
• Ability to manage multiple tasks and priorities efficiently.

Responsabilidades

• Assist with basic accounting tasks, including invoice preparation and expense tracking.
• Coordinate with external accountants to gather required documentation.
• Maintain and organize company records and project documentation.
• Assist with corporate registrations and compliance requirements.
• Assist with preparation of reports, proposals, and technical documents.

Conocimientos

Organizational skills

Proactive attitude

Attention to detail

Ability to manage multiple tasks

Educación

Associate’s or Bachelor’s degree in Business Administration

Accounting or Office Management

Descripción del empleo

WeareseekinganAdministrativeAssistant/OfficeAdministratortosupportdailyofficeoperationsandassisttheengineeringteamwithadministrativeandaccounting-relatedtasks.Thisroleplaysakeypartinensuringefficientworkflowsandsupportingthecompany’sadministrative,financial,andcompliancefunctions.

Theidealcandidateisorganized,proactive,anddetail-oriented,withtheabilitytoworkinafast-pacedengineeringconsultingenvironment.Thispositionrequiressomeonewhocaneffectivelymanageadministrativeprocesses,financialdocumentation,andcorporateregistrationsacrossmultiplestates.

Responsibilities

• Assistwithbasicaccountingtasks,includinginvoicepreparation,expensetracking,andorganizingfinancialdocumentation.
• Coordinatewithexternalaccountantsbygatheringandpreparingdocumentationrequiredforbookkeepingandtaxpurposes.
• Maintainandorganizecompanyrecords,contracts,andprojectdocumentation.
• Assistwithcorporateregistrationsandcompliancerequirementsacrossmultiplestates.
• Assistwiththepreparationandformattingofreports,proposals,andtechnicaldocuments.
• Coordinatetravelarrangementsandmeetinglogisticswhenrequired.

Requirements

• Associate’sorBachelor’sdegreeinBusinessAdministration,Accounting,OfficeManagement,orarelatedfieldpreferred.
• 2+yearsofexperienceinadministrativesupport,accountingsupport,orofficemanagementroles.
• Basicunderstandingofaccountingandinvoicingprocesses.
• Abilitytomanagemultipletasksandprioritiesefficiently.