Executive Assistant — Billing & Operations

Insideoutva; Colombia; Remote; COP 72,331,324 - 90,414,155; Full time

Job summary

Insideoutva seeks an Executive Assistant to take over invoicing, collections, and admin tasks at our Colombia location. You will own cash-flow workflows, provide phone coverage, and coordinate website updates for the business. Strong English and professional communication are essential for interacting with American clients.

The role also includes dispatch coordination support and handling web form inquiries, with daily administration to smooth operations for the founder and team.

Qualifications

• Flawless, near-native English fluency is critical.
• Tech-savvy and able to navigate multiple software platforms.
• Assertive and professional communication for outbound calls.
• Facebook and social media proficiency is beneficial.
• English proficiency at C1 level; speak English during the entire shift.

Responsibilities

• Follow up on past-due invoices and manage collections.
• Track aging accounts receivable and billing cycles.
• Request, collect, and organize missing client documents (W‑9s, 1099s).
• Provide seamless phone coverage and handle customer service inquiries.
• Coordinate dispatch scheduling for field technicians.
• Process web forms, lead inquiries, and general emails.
• Coordinate updates between owner and website developer.
• Handle daily admin tasks to free up the business owner’s time.

Skills

Fluent English

Tech-savvy

Assertive communication

Social media savvy

C1 English

Job description

Insideoutva seeks an Executive Assistant to take over invoicing, collections, and admin tasks at our Colombia location. You will own cash-flow workflows, provide phone coverage, and coordinate website updates for the business. Strong English and professional communication are essential for interacting with American clients.

The role also includes dispatch coordination support and handling web form inquiries, with daily administration to smooth operations for the founder and team.