Executive Personal Assistant & Calendar Strategist

Core Code io; Santiago; Presencial; CLP 8.928.000 - 13.392.000; Jornada completa

Descripción de la vacante

Core Code io seeks a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, strong communication, and meticulous calendar management, travel coordination, and multitasking in a remote work environment.

You will manage emails, prepare documents, coordinate meetings, and handle confidential information while supporting multiple projects and stakeholders with professionalism and efficiency.

Formación

• Excellent verbal and written communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent prioritization and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Highly proactive and resourceful approach.
• Strong follow-up and task-management abilities.
• Professional and polished communication style.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using calendars, email, spreadsheets, video conferencing, and other digital tools.
• Ability to work independently and anticipate needs with minimal supervision.
• High level of discretion and professionalism.

Responsabilidades

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Conocimientos

Communication

Organization

Time management

Discretion

Problem solving

Proactivity

Follow-up

Professional communication

Google Workspace

Microsoft Office

Independent work

Confidentiality

Herramientas

Google Workspace

Microsoft Office

Descripción del empleo

Core Code io seeks a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, strong communication, and meticulous calendar management, travel coordination, and multitasking in a remote work environment.

You will manage emails, prepare documents, coordinate meetings, and handle confidential information while supporting multiple projects and stakeholders with professionalism and efficiency.