Scheduling Coordinator: Master Calendar & Client Coordination

Core Code io; Santiago; Presencial; CLP 900.000 - 1.200.000; Jornada completa

Descripción de la vacante

Core Code io is seeking a Scheduling Coordinator to expertly manage calendars, appointments, and daily coordination tasks. You will coordinate multiple schedules, communicate with clients and internal teams, and ensure meetings run smoothly and accurately.

The role requires strong organizational and communication skills, proficiency with Google Calendar, Outlook, and CRM tools, and the ability to work well in a fast-paced, remote-friendly environment with attention to detail and reliability.

Formación

• Experience in scheduling, coordination, administrative support or similar
• Ability to manage calendars, appointments and scheduling requests
• Experience communicating with customers, clients or stakeholders
• Strong computer and digital skills
• Ability to work independently and with remote teams
• Reliable internet and suitable setup for remote work
• Professional, organized, dependable and proactive

Responsabilidades

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones when required.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Conocimientos

Calendar management

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Stakeholder coordination

Remote collaboration

Herramientas

Google Calendar

Microsoft Outlook

CRM systems

Spreadsheets

Descripción del empleo

Core Code io is seeking a Scheduling Coordinator to expertly manage calendars, appointments, and daily coordination tasks. You will coordinate multiple schedules, communicate with clients and internal teams, and ensure meetings run smoothly and accurately.

The role requires strong organizational and communication skills, proficiency with Google Calendar, Outlook, and CRM tools, and the ability to work well in a fast-paced, remote-friendly environment with attention to detail and reliability.