Workplace Experience Coordinator, 80-100% (human)

NEURA Robotics; Zürich; Hybrid; CHF 65.000 - 85.000; Vollzeit

Zusammenfassung

NEURA Robotics in Zurich seeks a Workplace Experience Coordinator to be the face and heartbeat of the office. You welcome visitors, handle front desk duties, and ensure daily operations run smoothly.

You coordinate goods receiving, office supplies, and team events, while supporting onboarding and maintaining a hospitable, well-organized workplace.

Fluent German and English, prior reception/hospitality experience, and a hands-on, service-oriented mindset are essential.

Qualifikationen

• Completed vocational training (KV, hospitality or similar) or comparable experience.
• Experience in reception, office administration, hospitality or logistics.
• Hands-on, service-oriented approach with strong organization and attention to detail.
• Fluency in German and English (written and spoken); French is a plus.
• Friendly, proactive personality and a passion for making the workplace better.

Aufgaben

• Welcome visitors, register them and act as first point of contact at the office.
• Handle incoming calls, mail, inquiries, and keep reception tidy.
• Receive deliveries, check against notes, report discrepancies, and manage storage.
• Plan and organize apéros, team lunches, and internal events; assist onboarding.

Kenntnisse

Reception & Front Desk

Logistics Coordination

Event Planning

Vendor & Budget Coordination

MS Office / Google Workspace

Customer Service

Ausbildung

Vocational training (KV / hospitality)

Tools

MS Office

Google Workspace

Jobbeschreibung

You are the face and heartbeat of our Zurich office. As Workplace Experience Coordinator, you welcome visitors, keep daily operations running smoothly, and create a workplace where colleagues enjoy coming in. The role combines front-desk responsibilities with goods receiving, office supply management, and the organization of team events.

Your main tasks include

Reception & Front Desk

• You welcome and register visitors, candidates, and partners, acting as the first point of contact for the office

• You handle incoming calls, mail, and general inquiries

• You keep reception and common areas tidy and presentable

Goods Receiving & Logistics

• You receive deliveries and check them against delivery notes and purchase orders

• You report discrepancies or damages to the ordering team

• You distribute material and parcels to the right teams and manage storage

• You coordinate outgoing shipments and courier services

Office Supplies & Hospitality

• You monitor and restock fridges, beverages, snacks, and kitchen supplies

• You manage office consumables and place orders with suppliers

• You ensure kitchen and break areas are well stocked and clean

Events & Team Life

• You plan and organize apéros, team lunches, and internal events

• You coordinate caterers, venues, and vendors, managing budgets and invoices

• You support the onboarding of new colleagues with workplace setup and office tours

What we can look forward to

• Completed vocational training (e.g. KV, hospitality, or similar) or comparable experience

• Prior experience in reception, office administration, hospitality, or logistics

• A hands-on, service-oriented approach with strong organization and a keen eye for detail

• Comfort with MS Office / Google Workspace and standard office tools

• Fluency in German and English (written and spoken); French is a plus

• A friendly, proactive personality who enjoys making the workplace better for others