Workplace Experience Coordinator, 80-100% (human)

NEURA Robotics; Zürich; Vor Ort; CHF 65.000 - 88.000; Vollzeit

Zusammenfassung

NEURA Robotics in Zurich is seeking a Workplace Experience Coordinator to greet visitors, manage front desk, and ensure daily operations run smoothly. The role blends reception duties with goods receiving, office supplies, and event planning.

You will handle deliveries, coordinate catering and vendors, restock kitchen, and assist onboarding with office tours. Fluency in German and English is required; French is a plus. A hands-on, service-oriented mindset and strong organization are essential.

Qualifikationen

• Completed vocational training or comparable experience.
• Experience in reception, office admin, hospitality, or logistics.
• Hands-on, service-oriented with strong organization and detail.
• Comfort with MS Office / Google Workspace.
• Fluency in German and English; French is a plus.
• Friendly, proactive personality.

Aufgaben

• Welcome and register visitors, candidates, and partners.
• Handle incoming calls, mail, and inquiries.
• Maintain tidy reception and common areas.
• Receive deliveries and verify vs notes/POs.
• Coordinate shipments and couriers.
• Monitor and restock beverages and kitchen supplies.
• Manage office consumables and orders.
• Organize apéros, team lunches, and events.
• Support onboarding with workspace setup and tours.

Kenntnisse

German language

English language

Organization

Hospitality mindset

Customer service

Ausbildung

KV or similar training

Tools

MS Office

Google Workspace

Jobbeschreibung

You are the face and heartbeat of our Zurich office. As Workplace Experience Coordinator, you welcome visitors, keep daily operations running smoothly, and create a workplace where colleagues enjoy coming in. The role combines front-desk responsibilities with goods receiving, office supply management, and the organization of team events.

Reception & Front Desk

• You welcome and register visitors, candidates, and partners, acting as the first point of contact for the office
• You handle incoming calls, mail, and general inquiries
• You keep reception and common areas tidy and presentable

Goods Receiving & Logistics

• You receive deliveries and check them against delivery notes and purchase orders
• You report discrepancies or damages to the ordering team
• You distribute material and parcels to the right teams and manage storage
• You coordinate outgoing shipments and courier services

Office Supplies & Hospitality

• You monitor and restock fridges, beverages, snacks, and kitchen supplies
• You manage office consumables and place orders with suppliers
• You ensure kitchen and break areas are well stocked and clean

Events & Team Life

• You plan and organize apéros, team lunches, and internal events
• You coordinate caterers, venues, and vendors, managing budgets and invoices
• You support the onboarding of new colleagues with workplace setup and office tours

What We Can Look Forward To

• Completed vocational training (e.g. KV, hospitality, or similar) or comparable experience
• Prior experience in reception, office administration, hospitality, or logistics
• A hands-on, service-oriented approach with strong organization and a keen eye for detail
• Comfort with MS Office / Google Workspace and standard office tools
• Fluency in German and English (written and spoken); French is a plus
• A friendly, proactive personality who enjoys making the workplace better for others