Strategic Executive Assistant to CEO - Fast-Growth Mobility Tech

ShareP AG; Zürich; On-site; CHF 90,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

ShareP AG in Zürich is seeking an Executive Assistant to the CEO to manage calendar, communications and high-level coordination in a fast-growing mobility tech startup. This role relieves the CEO of administrative burdens and enables focus on strategic initiatives.

You will organize meetings, prepare briefing materials, manage travel logistics, and maintain confidential information with discretion while collaborating with stakeholders across the business.

Qualifications

• Proven experience in an Executive Assistant or similar administrative role.
• Exceptional organizational skills and attention to detail.
• Ability to maintain composure and efficiency in a high-growth environment.
• Strong problem-solving skills and a proactive approach to challenges.
• Advanced proficiency in preparing professional reports and presentations.
• Excellent communication and interpersonal skills.
• Proficiency with office productivity tools (e.g., MS Office Suite, project management software).
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Agenda Management: Organize and manage the CEO's calendar, ensuring efficient scheduling of meetings, events, and deadlines.
• Task Coordination: Track and follow up on tasks and projects assigned by the CEO to ensure timely completion.
• Meeting Support: Prepare and manage materials for meetings, including agendas, briefing documents, and minutes.
• Communication Management: Act as the point of contact between the CEO and stakeholders, handling correspondence and responses.
• Report and Presentation Preparation: Compile and polish reports and presentations for Board meetings and high-level engagements.
• Logistics Coordination: Manage travel arrangements and logistics for meetings and events.
• Administrative Efficiency: Maintain records, organize files, and streamline processes.

Skills

EA experience

Organization

Communication

Discretion

Problem-solving

Presentation skills

MS Office

PM software

Tools

MS Office Suite

Project management software

Job description

ShareP AG in Zürich is seeking an Executive Assistant to the CEO to manage calendar, communications and high-level coordination in a fast-growing mobility tech startup. This role relieves the CEO of administrative burdens and enables focus on strategic initiatives.

You will organize meetings, prepare briefing materials, manage travel logistics, and maintain confidential information with discretion while collaborating with stakeholders across the business.