Executive Assistant to CEO - High-Growth Mobility Tech Startup

Share.P; Zürich; On-site; CHF 90,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

ShareP AG in Zürich is seeking an Executive Assistant to the CEO to manage calendar, communications and high-level coordination in a fast-growing mobility tech startup. This role relieves the CEO of administrative burdens and enables focus on strategic initiatives.

You will organize meetings, prepare briefing materials, manage travel logistics, and maintain confidential information with discretion while collaborating with stakeholders across the business.

Qualifications

• Proven experience in an Executive Assistant or similar administrative role.
• Exceptional organizational skills and attention to detail.
• Ability to maintain composure and efficiency in a high-growth environment.
• Strong problem-solving skills and a proactive approach to challenges.
• Advanced proficiency in preparing professional reports and presentations.
• Excellent communication and interpersonal skills.
• Proficiency with office productivity tools (e.g., MS Office Suite, project management software).
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Agenda Management: Organize and manage the CEO's calendar, ensuring efficient scheduling of meetings, events, and deadlines.
• Task Coordination: Track and follow up on tasks and projects assigned by the CEO to ensure timely completion.
• Meeting Support: Prepare and manage materials for meetings, including agendas, briefing documents, and minutes.
• Communication Management: Act as the point of contact between the CEO and stakeholders, handling correspondence and responses.
• Report and Presentation Preparation: Compile and polish reports and presentations for Board meetings and high-level engagements.
• Logistics Coordination: Manage travel arrangements and logistics for meetings and events.
• Administrative Efficiency: Maintain records, organize files, and streamline processes.

Skills

EA experience

Organization

Communication

Discretion

Problem-solving

Presentation skills

MS Office

PM software

Tools

MS Office Suite

Project management software

Job description

Executive Assistant to CEO - High-Growth Mobility Tech Startup

Working time: full-time

Overview:

Our CEO is seeking a dedicated Executive Assistant to manage significant administrative tasks and support the fast-paced operations of a rapidly expanding company (400% annual growth). This role is crucial for relieving the CEO of administrative burdens and ensuring smooth day-to-day management of his responsibilities, allowing him to focus on strategic initiatives and growth acceleration.

Key Responsibilities:

• Agenda Management: Organize and manage the CEO's calendar, ensuring efficient scheduling of meetings, events, and deadlines.
  
• Task Coordination: Track and follow up on tasks and projects assigned by the CEO to ensure timely and quality completion by the CEO and the team.
  
• Meeting Support: Prepare and manage materials for meetings, including agendas, briefing documents, and minutes.
• Communication Management: Act as the point of contact between the CEO and internal/external stakeholders, handling correspondence and ensuring prompt responses.
  
• Report and Presentation Preparation: Compile, draft, and polish reports and presentations for Board of Directors (BOD) meetings and other high-level engagements.
  
• Logistics Coordination: Manage the logistics of meetings, events, and travel arrangements for the CEO.
  
• Administrative Efficiency: Handle general administrative duties such as organizing files, maintaining records, and streamlining administrative processes or office supplies.
  

Qualifications:

• Proven experience in an Executive Assistant or similar administrative role.
  
• Exceptional organizational skills and attention to detail.
  
• Ability to maintain composure and efficiency in a high-pressure, fast-growing environment.
• Strong problem-solving skills and a proactive approach to challenges.
  
• Advanced proficiency in preparing professional reports and presentations.
  
• Excellent communication and interpersonal skills.
  
• Proficiency with office productivity tools (e.g., MS Office Suite, project management software).
  
• Demonstrated ability to handle confidential information with discretion.
  

Preferred Traits:

• High level of initiative and ability to work independently.
• Strong multitasking capability with a track record of meeting deadlines.
• A collaborative mindset, with the ability to work effectively with team members and external partners.

What We Offer?

• A dynamic, fast-paced working environment within a rapidly growing company.
  
• Opportunities for personal and professional growth.
  
• Collaborative culture with a focus on innovation and impact.
  
• Competitive compensation and benefits package.

Join us and play a pivotal role in supporting our CEO and contributing to the company’s continued success.

We collaborate with giants

Working at Share.P gives you the opportunity to enhance your portfolio by participating in projects for these leading global brands.