Strategic EA to International President – Geneva

MSF; Genf; On-site; CHF 120,000 - 170,000; Full time

Job summary

MSF INTERNATIONAL is seeking an IP Executive Assistant to provide high-level strategic, organisational and administrative support to the International President. The role requires coordinating complex calendars, briefing materials, and governance-related tasks to enable effective leadership across MSF’s global network.

The successful candidate will manage internal and external communications, drive efficiency across the IP’s workflow, and act as a trusted partner to ensure priority alignment

Qualifications

• Extensive experience working as an Executive Assistant to Director/CEO level.
• Demonstrable experience managing complex calendars with strategic time allocation across time zones.
• Excellent English; other languages are an asset (e.g., French, Arabic).
• Experience in governance, NGOs or multi-entity organisations is an added advantage.
• Ability to coordinate cross-functional teams and liaise with stakeholders at all levels, including external partners and senior executives.
• Experience preparing briefings, reports, presentations, and meeting materials with a high level of accuracy.
• Excellent written and verbal communication, capable of concise professional correspondence.
• Proficient use of Microsoft Office 365 suite and collaborative tools in a hybrid environment.

Responsibilities

• Provide executive support to the International President, helping prioritise initiatives and maintain organisational alignment.
• Act as gatekeeper to protect the IP's time and focus on priority areas.
• Coordinate meetings and executive-level events, and manage cross-functional projects to meet deadlines.
• Prepare briefing materials, agendas, speeches and follow-up actions for internal and external meetings.
• Maintain records and ensure timely documentation availability for senior leadership.
• Develop and refine core processes to improve efficiency and coordination across teams.

Skills

Executive Assistant

Calendar management

Governance

Stakeholder management

English fluency

Tools

Office 365

Teams

SharePoint

OneDrive

Viva Engage

Job description

MSF INTERNATIONAL is seeking an IP Executive Assistant to provide high-level strategic, organisational and administrative support to the International President. The role requires coordinating complex calendars, briefing materials, and governance-related tasks to enable effective leadership across MSF’s global network.

The successful candidate will manage internal and external communications, drive efficiency across the IP’s workflow, and act as a trusted partner to ensure priority alignment